Hybrid Exec Admin for CEO & Board - Nonprofit

Vesta,-Inc.; Lanham (MD); Hybrid; USD 34,095 - 48,560; Part time

Job summary

Vesta, Inc. in Lanham, MD seeks an Executive Administrative Contractor to support the CEO and Board of Directors, coordinating meetings, maintaining records, and ensuring smooth day-to-day operations.

The ideal candidate is organized, discreet, and proactive, capable of handling multiple priorities with minimal supervision in a hybrid setup. This independent contractor role focuses on board administration and organizational support.

Qualifications

• Experience providing executive administrative support, preferably to senior leadership or nonprofit boards.
• Excellent organizational, planning, and time management skills.
• Strong written and verbal communication skills.
• Demonstrated professionalism, integrity, and ability to maintain confidentiality.
• Proficiency with Microsoft 365, Zoom, and other standard business applications.
• Ability to work independently and manage competing priorities with minimal supervision.
• Experience supporting nonprofit organizations or governing boards is preferred.

Responsibilities

• Provide administrative support to the CEO and Board of Directors.
• Coordinate and schedule Board of Directors, committee, and executive meetings.
• Prepare, distribute, and maintain meeting agendas, board packets, minutes, and related materials.
• Manage confidential correspondence, organizational records, and documentation with a high degree of discretion.
• Assist with board communications and follow up on action items.
• Coordinate logistics for virtual and in-person meetings.
• Maintain organized electronic filing systems.
• Support special projects, organizational events, and strategic initiatives as assigned.
• Serve as a professional point of contact for board members, community partners, and stakeholders.
• Perform other administrative duties that support organizational operations.

Skills

Executive support

Organizational skills

Communication

Discretion/Confidentiality

Microsoft 365

Zoom

Independent work

Tools

Microsoft 365

Zoom

Job description

Vesta, Inc. in Lanham, MD seeks an Executive Administrative Contractor to support the CEO and Board of Directors, coordinating meetings, maintaining records, and ensuring smooth day-to-day operations.

The ideal candidate is organized, discreet, and proactive, capable of handling multiple priorities with minimal supervision in a hybrid setup. This independent contractor role focuses on board administration and organizational support.