On-Site Events & Logistics Coordinator

HighLevel; Texas; On-site; USD 45,000 - 65,000; Full time

Job summary

HighLevel is seeking an organized Events/Office Administrator to manage swag, inventory, shipping, and on-site support for Dallas-area events. You will coordinate with cross-functional teams and maintain SOPs and trackers to ensure smooth event operations.

You’ll handle storage planning, vendor communication, and provide light administrative support, with in-person work five days a week aligned to the events calendar. A Bachelor’s degree or equivalent experience is required.

Qualifications

• 2+ years of experience in event coordination, logistics, operations, or administrative support roles.
• Strong organizational skills and a detail-oriented, follow-through mindset.
• Proficiency with tools like Google Workspace, ClickUp, and spreadsheet, and comfort with learning new platforms and navigating multiple systems.
• Excellent communication and collaboration skills across departments.
• Adaptability and resilience when navigating shifting priorities.
• Must be proactive, accountable, eager to learn, and ready for challenges.
• Discretion and professionalism when handling sensitive information.

Responsibilities

• Own swag and event kit operations, including inventory tracking, audits, fulfillment, restocking, expense tracking, and continuous process improvements.
• Manage shipping and logistics for events and internal requests, ensuring timely preparation, coordination, and delivery of all materials.
• Support on-site event execution, including setup and teardown of materials, vendor coordination, and hands-on logistical support.
• Collaborate cross-functionally with Events, People Ops, Affiliate, Marketing, Communications, and Operations to execute internal activations and event logistics.
• Maintain internal SOPs, trackers, dashboards, and reporting to ensure visibility, accuracy, and consistency.
• Provide light office and administrative support, including supply management, vendor communication, receiving incoming deliveries, visitor support, and acting as a backup for Freshdesk inquiries.
• Assist with storage planning and organization for the Dallas office in partnership with the events team.
• Maintain flexibility to work in the Dallas office five days a week, with schedules adjusting based on the events calendar.
• Serve as a backup to the Office Administrator during breaks, absences, or schedule changes, providing front desk coverage, visitor assistance, and general administrative support to ensure smooth daily office operations.
• Provide operational and logistical support for HighLevel’s Chapter and Education programs, including coordinating materials, swag, shipping, fulfillment, and other program needs to ensure seamless execution.

Skills

Event coordination

Organizational skills

Google Workspace

ClickUp

Spreadsheets

Communication

Cross-functional collaboration

Education

Bachelor’s degree or equivalent in Business Administration, Operations, Hospitality, or related fields

Tools

Freshdesk

Job description

HighLevel is seeking an organized Events/Office Administrator to manage swag, inventory, shipping, and on-site support for Dallas-area events. You will coordinate with cross-functional teams and maintain SOPs and trackers to ensure smooth event operations.

You’ll handle storage planning, vendor communication, and provide light administrative support, with in-person work five days a week aligned to the events calendar. A Bachelor’s degree or equivalent experience is required.