Hybrid Event Coordinator for Campus & Community Events

Penn State University; University Park (IL); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University’s Office of Strategic Communications seeks an organized events coordinator to plan and coordinate university-wide events such as commencements and faculty/staff awards programs. The role requires stakeholder engagement and collaboration with the director, including on-site event decision-making.

The position offers a hybrid work arrangement combining remote and on-campus time, with occasional evening/weekend hours.

Qualifications

• Extensive event planning experience is required.
• Strong organizational skills with attention to detail.
• Ability to handle multiple priorities and projects.
• Proficient in MS Office and basic website updates.
• Experience with WordPress or similar CMS is preferred.
• Familiar with Workfront and Mailchimp tools for communications.
• Collaborative mindset across teams and stakeholders.
• Self-starter with proactive problem-solving approach.
• Adaptable to dynamic higher-education environments.
• Experience in higher education or large complex organizations.

Responsibilities

• Coordinate planning and execution of commencement ceremonies across venues.
• Assist with planning and hosting faculty, staff, and student awards programs.
• Provide budget and office support, including invoices and POs.
• Administer Penn State policies details under the director.
• Maintain Campus and Community Events websites content.
• Plan and implement Penn State’s United Way Campaign guidance from director.
• Monitor communications and respond to inquiries during peak times.
• Draft correspondence, programs, surveys, invitations, and publications.
• Maintain a university-wide calendar using College Net/25 Live.
• Serve on multiple committees as needed.

Skills

Event planning

Organizational skills

Multi-tasking

Microsoft Office

WordPress

Workfront

Mailchimp

Content updates

Team collaboration

Proactive problem-solving

Education

Associate Degree

Tools

WordPress

Workfront

Mailchimp

Microsoft Office

Job description

Penn State University’s Office of Strategic Communications seeks an organized events coordinator to plan and coordinate university-wide events such as commencements and faculty/staff awards programs. The role requires stakeholder engagement and collaboration with the director, including on-site event decision-making.

The position offers a hybrid work arrangement combining remote and on-campus time, with occasional evening/weekend hours.