Strategic Events Coordinator for Grants & Logistics

The University of Texas at Austin; Texas; On-site; USD 50,000 - 65,000; Full time

Job summary

The University of Texas at Austin seeks an Events Coordinator to plan, organize, and oversee complex events from start to finish on the UT Main Campus. You will manage logistics, vendors, budgets, communications, and timely execution to ensure a positive attendee experience.

You will work with internal teams and external partners, handle contracts, travel arrangements, and reimbursements, and support grant-related activities while maintaining compliance with UT policies.

Qualifications

• Requires at least one year as Administrative Assistant or five years of clerical work with a HS diploma.
• Experience managing event logistics (venues, catering, vendors, room setup, schedules, equipment).
• Strong organization and time management; ability to handle multiple events; proficient in MS Office and scheduling systems.

Responsibilities

• Coordinate all aspects of events including contracts and PO management with hotels and consultants.
• Handle materials and supplies purchasing, travel arrangements, reimbursements, and final payments to fulfill grant/contract requirements.
• Provide transactional support for grant managers across research grants.

Skills

Event coordination

Budget management

Vendor coordination

Microsoft Office

Communication

Education

Bachelor's Degree

High School Diploma

Tools

DEFINE

FRMS

Contracts+

Point Plus

Event-management software

Job description

The University of Texas at Austin seeks an Events Coordinator to plan, organize, and oversee complex events from start to finish on the UT Main Campus. You will manage logistics, vendors, budgets, communications, and timely execution to ensure a positive attendee experience.

You will work with internal teams and external partners, handle contracts, travel arrangements, and reimbursements, and support grant-related activities while maintaining compliance with UT policies.