Hybrid Events Coordinator - Conventions & Farm Shows

American Farm Bureau Federation; Washington (Washington County); Hybrid; USD 55,000 - 65,000; Full time

Job summary

American Farm Bureau Federation seeks a coordinator to support the BORD Operations Team in planning and executing major events including the AFBF Convention, IDEAg shows, and related conferences. This role requires coordinating registrations, housing, contracts, timelines, and on-site support with strong organization and customer-service focus.

Qualifications include a Bachelor’s degree or equivalent, 2+ years in event planning, and proficiency with MS Office; experience with Cvent and

Qualifications

• Bachelor’s degree or equivalent experience in a professional environment.
• Minimum two (2) years of experience in event planning, coordination, or a related field.
• Proficient with Microsoft Office, especially Outlook, Word, and Excel.
• Customer service oriented with strong interpersonal skills and professional demeanor.

Responsibilities

• Coordinate event registration and housing logistics for multiple events with accurate attendee records and timely communication.
• Provide administrative and project support for the BORD Operations team to execute conventions, conferences, and IDEAg farm shows, including communications and documentation.
• Coordinate review and management of contracts and agreements with hotels, transportation, sponsorships, F&B, and speakers with stakeholders.
• Build and track annual event timelines across events, maintain databases and files, and report risks to the team.
• Support development of event-related materials, presentations, and budget tracking.
• Process vendor invoices and staff expense reports; assist with expenses and budgeting.
• Deliver outstanding customer service to staff, members, attendees, partners, vendors, sponsors, VIPs, and exhibitors.
• Provide onsite support at meetings and farm shows as assigned; assist receptionist as needed.

Skills

Event planning

Customer service

Organizational skills

Multitasking

Communication

Proactive mindset

Independent work

Working under pressure

Microsoft Office

Education

Bachelor’s degree or equivalent experience

Tools

Cvent

Monday.com

Databases

Job description

American Farm Bureau Federation seeks a coordinator to support the BORD Operations Team in planning and executing major events including the AFBF Convention, IDEAg shows, and related conferences. This role requires coordinating registrations, housing, contracts, timelines, and on-site support with strong organization and customer-service focus.

Qualifications include a Bachelor’s degree or equivalent, 2+ years in event planning, and proficiency with MS Office; experience with Cvent and