Hybrid Events Coordinator — Alumni & Fundraising

Yale Cancer Center; New Haven (CT); Hybrid; USD 65,000 - 68,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Yale University seeks a Program Coordinator, Events to support fundraising efforts by planning and executing top-quality events (in-person, virtual, and hybrid) that strengthen Yale’s ties with alumni, parents, and friends.

The role reports to the Senior Associate Director, Events and supports a team of four event planners within the Office of Development’s Marketing & Communications unit. Hybrid work is available.

Qualifications

• Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little of no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Responsibilities

• Designs, coordinates and oversees the logistical and high level administrative support needs of multiple, complex, and widely distributed educational events, conferences and/or other events.
• Serves as principal source of information to students, staff, and faculty on event activities.
• Coordinates with vendors to negotiate costs and determine requirements of renter in regard to technical, security and/or other requirements.
• Designs and prepares various marketing materials.
• Coordinates conferences and/or requested services including reserving conference rooms, determining catering needs, preparing conference materials, tracking various expenditures and revenues, collecting fees and maintaining any necessary records.
• Serves as liaison with vendors on event-related matters. Maintains direct contact with personnel from various outside organizations and university departments associated with scheduled events.
• Oversees, instructs, and coordinates activities of support staff.
• May perform other duties as assigned.

Skills

Event planning support

Interpersonal skills

Communication

Vendor coordination

Confidentiality

Education

High school diploma or GED

Associate degree

Tools

Microsoft Word

Excel

Outlook

Job description

Yale University seeks a Program Coordinator, Events to support fundraising efforts by planning and executing top-quality events (in-person, virtual, and hybrid) that strengthen Yale’s ties with alumni, parents, and friends.

The role reports to the Senior Associate Director, Events and supports a team of four event planners within the Office of Development’s Marketing & Communications unit. Hybrid work is available.