Program Coordinator, Events

Yale Cancer Center; New Haven (CT); Hybrid; USD 65,000 - 68,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Yale University seeks a Program Coordinator, Events to support fundraising efforts by planning and executing top-quality events (in-person, virtual, and hybrid) that strengthen Yale’s ties with alumni, parents, and friends.

The role reports to the Senior Associate Director, Events and supports a team of four event planners within the Office of Development’s Marketing & Communications unit. Hybrid work is available.

Qualifications

• Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little of no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Responsibilities

• Designs, coordinates and oversees the logistical and high level administrative support needs of multiple, complex, and widely distributed educational events, conferences and/or other events.
• Serves as principal source of information to students, staff, and faculty on event activities.
• Coordinates with vendors to negotiate costs and determine requirements of renter in regard to technical, security and/or other requirements.
• Designs and prepares various marketing materials.
• Coordinates conferences and/or requested services including reserving conference rooms, determining catering needs, preparing conference materials, tracking various expenditures and revenues, collecting fees and maintaining any necessary records.
• Serves as liaison with vendors on event-related matters. Maintains direct contact with personnel from various outside organizations and university departments associated with scheduled events.
• Oversees, instructs, and coordinates activities of support staff.
• May perform other duties as assigned.

Skills

Event planning support

Interpersonal skills

Communication

Vendor coordination

Confidentiality

Education

High school diploma or GED

Associate degree

Tools

Microsoft Word

Excel

Outlook

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Salary Range

$31.83

Job Requisition ID

137637WD

Overview

The Program Coordinator, Events provides support for Yale’s fundraising efforts by assisting in the planning and execution of successful top-quality events (in-person, virtual, and hybrid) that enhance the relationship between Yale University and its prominent alumni, parents, and friends. The Program Coordinator, Events reports directly to the Senior Associate Director, Events, and supports a team of four event planners, the Senior Associate Director, Events, and the Director, Events, within the Office of Development’s Marketing & Communications unit. In addition to those listed in the Essential Duties below, key responsibilities include: compile and manage event invitation lists; coordinate mailings and additional event communications (electronic and print); track RSVPs and registrations; format and distribute attendance updates; proofread event communications and briefings; produce event materials such as name badges and placecards; track and maintain event supply inventory; and produce monthly event newsletter.

The following principal responsibilities are generic in nature. Applicants will find the information in this position focus to be most relevant to the needs of the position.

Required Skills and Abilities

• 1.Demonstrated ability to provide high-level support to event planners.
• 2.Excellent interpersonal skills, with the ability to represent Yale appropriately with prominent guests and Yale officials, and the ability to maintain strict confidentiality.
• 3.Demonstrated proficiency with Microsoft Word, Excel and Outlook. Demonstrated ability and willingness to learn new databases and computer applications.
• 4.Excellent spoken and written communication skills with strong attention to detail. Ability to set and manage priorities, and juggle multiple projects, moving them forward simultaneously. Resourcefulness in problem-solving and grace under pressure.
• 5.Availability during events, occasional evening and weekend work and limited travel required.

Preferred Skills and Abilities

• 1. Proven experience with high level administrative support in a busy office setting within a complex organization.

Principal Responsibilities

• 1. Designs, coordinates and oversees the logistical and high level administrative support needs of multiple, complex, and widely distributed educational events, conferences and/or other events.
• 2. Serves as principal source of information to students, staff, and faculty on event activities.
• 3. Coordinates with vendors to negotiate costs and determine requirements of renter in regard to technical, security and/or other requirements.
• 4. Designs and prepares various marketing materials.
• 5. Coordinates conferences and/or requested services including reserving conference rooms, determining catering needs, preparing conference materials, tracking various expenditures and revenues, collecting fees and maintaining any necessary records.
• 6. Serves as liaison with vendors on event-related matters. Maintains direct contact with personnel from various outside organizations and university departments associated with scheduled events.
• 7. Oversees, instructs, and coordinates activities of support staff.
• 8. May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little of no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Original Job Posting Date

08/20/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Location

157 Church Street, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific dutiesand responsibilities of the position.

Employees will be assigned specific job-related duties throughtheir hiring department.

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans.

Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.