Hybrid Events & Administrative Specialist — Growth & PTO

Parkhill; Austin (TX); Híbrido; USD 25.000 - 39.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid/flexibile work schedules

Paid holidays

PTO / paid time off

Professional development programs

Descripción de la vacante

Parkhill in Austin, TX seeks an Events & Administrative Specialist to support meetings, events, and trade shows through scheduling, documentation, registration management, and record keeping. This is a full-time, hourly position with bi-weekly pay.

You will coordinate travel arrangements, calendar management, and on-site support, maintain event records, and assist with Swoogo and Asana. The role emphasizes organization, communication, and proactive follow-up to keep events on track.

Formación

• Associate's or Bachelor's degree in business administration, hospitality, communications, or a related field preferred.
• 3+ years of experience in administrative support, event support, hospitality, trade show support, or a related field.
• Experience with Swoogo, Asana, or similar event registration and project management tools preferred.
• Strong organizational and time-management skills.

Responsabilidades

• Assists with meetings, events, and trade show planning activities.
• Prepares and maintains event documentation, attendee lists, materials, and supporting records.
• Assists with registration processes, attendee communications, and event-related correspondence.
• Supports onsite event activities and post-event documentation as needed.
• Maintains contracts, invoices, purchase requests, and budget documentation.
• Assists with travel arrangements, meeting scheduling, and calendar management.
• Maintains event-related data, files, forms, and supporting documentation.
• Tracks deadlines, action items, and event-related deliverables to support team activities.
• Provides administrative support to the Events team and other stakeholders as needed.

Conocimientos

Strong organizational skills

Excellent written and verbal communic

Time-management

Educación

Associate's or Bachelor's degree in business administration, hospitality, communications, or a related field

Herramientas

Swoogo

Asana

Descripción del empleo

Parkhill in Austin, TX seeks an Events & Administrative Specialist to support meetings, events, and trade shows through scheduling, documentation, registration management, and record keeping. This is a full-time, hourly position with bi-weekly pay.

You will coordinate travel arrangements, calendar management, and on-site support, maintain event records, and assist with Swoogo and Asana. The role emphasizes organization, communication, and proactive follow-up to keep events on track.