Hybrid Events & Admin Specialist - Flexible Hours & Growth

Parkhill; Fort Worth (TX); Hybrid; USD 25,000 - 34,000; Full time

Benefits offered by this job

Hybrid/flexible work schedules

Paid holidays

Generous PTO

Career development programs

Health plan options

401k

Wellness program

Job summary

The role offers a full-time hybrid work arrangement with competitive benefits. Parkhill emphasizes community-focused work and collaboration across its Texas offices.

Qualifications

• 3+ years of experience in administrative support, event support, hospitality, trade show support, or related field.
• Experience with Swoogo, Asana, or similar event registration and project management tools.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Assists with meetings, events, and trade show planning activities.
• Prepares and maintains event documentation, attendee lists, materials, and supporting records.
• Assists with registration processes, attendee communications, and event-related correspondence.
• Supports onsite event activities and post-event documentation as needed.
• Assists with event supply, shipping, and inventory records.
• Maintains contracts, invoices, purchase requests, and budget documentation.
• Assists with travel arrangements, meeting scheduling, and calendar management.
• Organizes and maintains electronic and physical event files.
• Prepares reports, presentations, agendas, and meeting materials.
• Maintains event-related data, files, forms, and supporting documentation.
• Tracks deadlines and action items; maintains Asana tasks and project documentation.
• Assists with data entry, reporting, and record keeping across event management systems.
• Provides administrative support to the Events team and stakeholders.
• Maintains templates, forms, and standard operating documentation.

Skills

Organizational skills

Communication skills

Time-management

Multitasking

Education

Associate's or Bachelor's degree in business administration, hospitality, communications, or a related field

Tools

Swoogo

Asana

Microsoft Office

Job description

The role offers a full-time hybrid work arrangement with competitive benefits. Parkhill emphasizes community-focused work and collaboration across its Texas offices.