Hybrid Events & Administrative Specialist | Meetings & Trade Shows

Parkhill; Frisco (TX); Presencial; USD 25.000 - 39.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Life Balance: hybrid/flexible work

Paid time off & holidays

Health plan options

Employer 401k contribution

Well-Being: mental health care

Descripción de la vacante

Parkhill is seeking an Events & Administrative Specialist to provide comprehensive support for meetings, events, and trade shows. The role covers scheduling, documentation, registration management, and record keeping to keep information organized and up to date.

This is a full-time position paid bi-weekly on an hourly basis. You will help with planning, documentation, travel, budgeting, and post-event activities while maintaining electronic and physical files and ensuring timely delivery of

Formación

• Associate's or Bachelor's degree in business administration, hospitality, communications, or a related field preferred.
• 3+ years of experience in administrative support, event support, hospitality, trade show support, or a related field
• Experience with Swoogo, Asana, or similar event registration and project management tools preferred.
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
• Strong attention to detail and ability to maintain accurate records and documentation
• Ability to manage multiple priorities in a fast -paced environment

Responsabilidades

• Assists with meetings, events, and trade show planning activities
• Prepares and maintains event documentation, attendee lists, materials, and supporting records
• Assists with registration processes, attendee communications, and event -related correspondence
• Supports onsite event activities and post-event documentation as needed
• Assists with event supply, shipping, and inventory records
• Maintains contracts, invoices, purchase requests, and budget documentation
• Assists with travel arrangements, meeting scheduling, and calendar management
• Organizes and maintains electronic and physical event files
• Prepares reports, presentations, agendas, and meeting materials
• Ensures event records and documentation are accurate, complete, and current
• Proactively tracks deadlines and follow up on action items
• Maintains Asana tasks, status updates, and project documentation
• Assists with Swoogo registration setup, attendee lists, event communications, and registration records
• Maintains event-related data, files, forms, and supporting documentation
• Tracks deadlines, action items, and event -related deliverables to support team activities
• Assists with data entry, reporting, and record keeping across event management systems
• Provides administrative support to the Events team and other stakeholders as needed
• Maintains templates, forms, and standard operating documentation
• Assists with follow-up activities and documentation related to meetings, events, and trade shows
• Supports process consistency through accurate record keeping and document management
• Collaborates with team members to identify upcoming administrative needs and coordinate timely completion of assigned tasks
• Other duties as assigned

Conocimientos

Administrative support

Event planning

Calendar management

Communication skills

Time management

Attention to detail

Educación

Associate's or Bachelor's degree in business administration, hospitality, communications, or a related field

Herramientas

Swoogo

Asana

Descripción del empleo

Parkhill is seeking an Events & Administrative Specialist to provide comprehensive support for meetings, events, and trade shows. The role covers scheduling, documentation, registration management, and record keeping to keep information organized and up to date.

This is a full-time position paid bi-weekly on an hourly basis. You will help with planning, documentation, travel, budgeting, and post-event activities while maintaining electronic and physical files and ensuring timely delivery of