Hybrid Events & Admin Specialist

Jobot; Melbourne (FL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Matching 401K

Employer contribution for Medical

Employer contribution for Dental

Employer contribution for Vision

Hybrid work schedule

Great location in Melbourne, FL

Job summary

Jobot, a Melbourne, FL software company, is hiring an Administrative Specialist for its Tech Services team to coordinate events, webinars, and conferences. The role requires attention to detail, strong organization, and two-way communication with vendors and stakeholders.

The ideal candidate has 5+ years in an admin/event role; a Bachelor's in Business Administration or Hospitality is preferred. This is a permanent, hybrid-position with a focus on records, budgeting, and logistics for events.

Qualifications

• 5+ years in an administrative role, preferably event coordination.
• Experience coordinating webinars and conference logistics.
• Strong organizational skills with multitasking and prioritization.

Responsibilities

• Coordinate and manage all aspects of events, including webinars and conferences, from inception to completion.
• Liaise with vendors, exhibitors, and stakeholders during the planning process to ensure everything is in order.
• Manage logistics of event materials, ensuring on-time delivery and proper setup.
• Maintain records of events, including budgets, attendee databases, and vendor contracts.
• Coordinate webinar logistics, including registration, materials, tech needs, and follow-ups.
• Handle conference registration, lodging, and meals for attendees.
• Support marketing by promoting events/webinars through various channels.
• Provide administrative support to the Tech Services team as needed.
• Develop and maintain relationships with internal and external stakeholders.
• Ensure compliance with regulations and laws for events.

Skills

Event coordination

Organizational skills

Communication

Team collaboration

Problem solving

Education

Bachelor's degree in Business Administration

Bachelor's degree in Hospitality Management

Related field

Tools

Event management software

Job description

Jobot, a Melbourne, FL software company, is hiring an Administrative Specialist for its Tech Services team to coordinate events, webinars, and conferences. The role requires attention to detail, strong organization, and two-way communication with vendors and stakeholders.

The ideal candidate has 5+ years in an admin/event role; a Bachelor's in Business Administration or Hospitality is preferred. This is a permanent, hybrid-position with a focus on records, budgeting, and logistics for events.