Hybrid Event Marketing Coordinator: Logistics & Execution

Teleperformance USA; Barstow (CA); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health benefits

401(K) plans

Life insurance

FSA plans

Retailer discounts

Job summary

Teleperformance USA is seeking an Event Marketing Coordinator to support a busy North America events program. You will own logistics for trade shows, conferences, and hosted customer events, ensuring timely delivery of assets, registrations, and on-site readiness.

You will manage budgets, calendars, vendor contracts, and swag fulfillment, collaborating with event managers to protect revenue and pipeline goals.

Qualifications

• 1 to 3 years of experience in event coordination, marketing coordination, or a comparable operations role.
• Bachelor's degree in marketing, communications, business, or a related field preferred.

Responsibilities

• Coordinate logistics across trade shows, conferences, roundtables, and hosted customer events, including booth assets, shipping and return handling, exhibitor services, registration, room blocks, staffing schedules, signage, and setup.
• Track exhibitor deadlines, registration windows, speaker and abstract submissions, and internal handoffs against each event timeline, and flag slippage early rather than reporting it late.
• Prepare and submit event materials to vendors and organizers, including logos, boilerplate, speaker bios, booth graphics, and lead retrieval orders.
• Maintain the master event calendar as the single source of truth for dates, owner, line of business, status, and key milestones.
• Open purchase orders, process invoices, and move vendor paperwork through procurement and legal on a timeline that does not put an event at risk.
• Keep the budget tracker current for every event, reconcile actuals against plan, and surface variances before they become surprises.
• Maintain vendor records, contracts, certificates of insurance, and shared event files in a structure where the current version is easy to find and gaps are visible.
• Support the intake process for new event requests, capturing the detail the team needs to evaluate and prioritize.
• Manage promotional inventory end to end, including stock levels, reorder points, storage, kitting, and shipping to and from event sites.
• Run intake for internal swag requests and coordinate ordering, holding the line on quantity, timing, and approved spend.
• Apply brand standards to booth graphics, collateral, and giveaways so every event looks like the same company showed up.
• Support vendor sourcing and comparison for swag and collateral, and track what performs and what does not.

Skills

Event coordination

Marketing coordination

Organizational skills

Communication

Remote work

Education

Bachelor's degree in marketing, communications, business

Tools

Google Suite

Salesforce

Cvent

Asana

Job description

Teleperformance USA is seeking an Event Marketing Coordinator to support a busy North America events program. You will own logistics for trade shows, conferences, and hosted customer events, ensuring timely delivery of assets, registrations, and on-site readiness.

You will manage budgets, calendars, vendor contracts, and swag fulfillment, collaborating with event managers to protect revenue and pipeline goals.