Corporate Event Planner

Natsoft; United States; Hybrid; USD 85,000 - 110,000; Full time

Job summary

A technology solutions provider is looking for a mid-senior level Corporate Event Planner to manage the planning and execution of various events. This role involves coordinating logistics, collaborating with cross-functional teams, and ensuring alignment with marketing and sales goals. The position is based in a hybrid model in NYC, offering an opportunity to work in a dynamic environment within the technology and media industries.

Qualifications

• Experience in planning and executing various events including trade shows and conferences.
• Strong organizational skills for managing multiple event logistics.
• Ability to collaborate with cross-functional teams.

Responsibilities

• Plan and manage field marketing initiatives and events.
• Oversee event logistics including budgeting and vendor management.
• Collaborate with sales and marketing teams for event alignment.

Skills

Event planning

Budget management

Vendor management

Collaboration

Zoom backend management

Job description

Role: Corporate Event Planner and Execution

Location: NYC Hybrid

Type of hire: Full time

Event Planning and Execution

• Plan, execute, and manage field marketing initiatives (in-person events, trade shows, conferences, SKO, high level meetings and executive dinners)
• Manage all aspects of event logistics, including budgeting, venue selection, vendor management, on-site execution, and post-event follow-up
• Work with marketing and design teams to develop event themes, branding, and promotional materials for events
• Manage logistics such as venue coordination, catering, A/V, signage and compliance with internal policies
• Support hybrid and virtual event through Zoom backend management, speaker coordination, and detailed run-of-show documentation
• Maintain an internal calendar of upcoming events and ensure all teams are aligned on timeline and deliverable
• Oversee inventory or tradeshow materials – booth properties, signage, collateral, swag, etc. and manage fulfillment and replenishment

Stakeholder & Cross Functional Collaboration

• Serve as primary liaison between the marketing and sales teams to ensure tight alignment on priorities and targets of marketing activations
• Partner with sales teams to align event strategy with organizational goals and provide guidance on best practices
• Collaborate with the finance team to oversee vendor payments and process event-related invoices. Act as the primary liaison to ensure timely payment completion, manage procurement processes, and facilitate invoicing between Mphasis and event vendors/partners.

Event System & Operations

• Maintain organized systems for event documentation, templates, and historical data to support knowledge sharing

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Information Technology

Industries

Technology, Information and Media