Events Coordinator

Handoff; United States; Remote; USD 42,000 - 54,000; Full time

Job summary

Handoff is seeking an organized, execution-focused Event Coordinator to own our presence at trade shows and industry events from contract to post-event wrap-up — a highly visible role at the intersection of sales, marketing, and design.

You will coordinate sponsorships, booth logistics, pre-event planning, day-of execution, and post-event analysis, collaborating with design, sales, and marketing to deliver a cohesive, on-brand event experience.

Qualifications

• Experience coordinating events or trade shows.
• Ability to coordinate with sales, marketing and design teams.
• Strong vendor and contract management skills.

Responsibilities

• Sponsorship & Contract Management: execute contracts and signatures, confirm deliverables and deadlines.
• Booth Logistics & Production: define booth design, coordinate collateral and displays, manage lead systems.
• Pre-Event Coordination: schedule meetings, prepare talking points and briefing materials.
• Day-of Execution: ensure on-site setup, act as liaison between sales and marketing, log leads.
• Post-Event Wrap-Up: conduct debriefs and archive performance data.

Skills

Organizational skills

Event coordination

Project management

Communication

Tools

CRM systems

Print production software

Job description

We’re a compliance technology platform built by a leading global immigration law firm, helping employers manage work authorization compliance — I-9, E-Verify, and Right-to-Work — across the U.S., U.K., and Australia. Our platform supports employers across staffing, healthcare, retail, tech, manufacturing, and more, turning fragmented, high-risk paperwork into a defensible, audit-ready system.

We’ve teamed up with Handoff to bring on board an organized, execution-focused Event Coordinator to own our presence at trade shows and industry events from contract to post-event wrap-up — a highly visible role at the intersection of sales, marketing, and design.

RESPONSIBILITIES

Sponsorship & Contract Management:

• Execute contracts and secure necessary signatures
• Confirm deliverables, deadlines, and logistics requirements per event

Booth Logistics & Production:

• Define booth footprint and visual/design approach in coordination with the design team
• Coordinate printing and production of collateral, signage, and branded materials
• Determine and order booth components, including banners, monitors, and rotating content displays
• Set up and manage lead retrieval systems, platform-based or manual
• Manage attendee list adds and deletes ahead of registration cutoffs

Pre-Event Coordination:

• Coordinate pre-event meeting scheduling and calendar holds
• Prepare the sales team with talking points, collateral, and briefing materials
• Confirm booth staffing assignments and team readiness
• Share secured event details with marketing for social promotion and website showcase

Day-of Execution:

• Confirm materials, signage, and booth setup are in place on-site
• Serve as the real-time point of contact between sales and marketing on-site
• Capture and log leads, and track attendee interactions

Post-Event Wrap-Up:

• Coordinate event debrief meetings
• Archive event performance data and insights for future planning