Event Specialist

PRA Business Events; Colorado Springs (CO); Hybrid; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision insurance

Company-sponsored Life Insurance

Short/Long Term Disability Insurance

401(k) with Match

Parental Leave

Cell Phone and Home Internet Stipends

Paid Vacation

Sick Leave

Holidays

Pet Insurance

Flexible Spending Accounts

other optional benefit coverages

Job summary

PRA Business Events is seeking an Event Specialist in Colorado Springs for a hybrid role combining creative program design with hands-on event production. You will partner with the sales team to design innovative solutions and manage logistics from contract through on-site delivery.

Based in/near Colorado Springs, you will coordinate proposals, budgets, vendor relations, field staff, and program documentation to ensure exceptional service and seamless execution for client events.

Qualifications

• Bachelor's degree or equivalent relevant experience.
• 2+ years of overseeing corporate meetings, client events, and complex programs in DMC/hospitality.
• Excellent interpersonal and communication skills.
• Ability to analyze client proposals, contracts, and financial documents.
• Ability to present information to clients, suppliers, and hoteliers.
• Ability to multitask on multiple programs with tight deadlines.
• Ability to work with all levels of management and staff, hoteliers, and partners.
• Flexible hours including weekends, evenings, and holidays.

Responsibilities

• Collaborate with Sales to develop proposals, presentations, and attendee experiences.
• Create program designs across transportation, registration, gifting, tours, teambuilding, venues, staffing, and services.
• Research and vet venues and supplier partners; maintain industry relationships.
• Attend monthly Creative and Event Producer meetings.
• Prepare and manage program budgets, costings, and line-items with accuracy.

Skills

Interpersonal skills

Communication skills

Analytical skills

Multitasking

Client relationship management

Budgeting

Vendor management

Project coordination

Education

Bachelor's degree

Equivalent relevant experience

Job description

Event Specialist

This is a hybrid role that works 2 days per week in office on average. Applicants must be based in/near Colorado Springs to be considered for this role.

We're PRA, the leading destination management company (DMC) with 45+ years of experience across 32+ states and 100+ destinations.

We believe destinations have power-and our people unlock its magic. We push past boundaries to transform ideas into business event experiences that connect, inspire, and endure.

If you're curious, bold, and ready to build standout experiences, you'll find your place here.

Summary

The Event Specialist is a hybrid role that combines the creativity of program design with the operational expertise of event production. This role works in close partnership with the sales team to design innovative event solutions while also managing the logistical details that bring them to life. The Event Specialist is client-facing, supplier-focused, and a key driver of both memorable attendee experiences and seamless program execution.

Primary Responsibilities

• Collaborate with Sales to develop compelling proposals, presentations, and attendee experiences that align with PRA brand standards and client goals
• Create detailed program designs across areas such as transportation, registration, gifting, tours and activities, teambuilding, offsite venues, dine-arounds, professional staffing, and other tactical service offerings
• Research, source, and vet venues and supplier partners, maintaining strong industry relationships and staying ahead of trends
• Attend monthly Creative meetings and Event Producer meetings
• Prepare and manage program budgets, costings, and line-item details with accuracy, identifying opportunities for efficiencies and cost savings
• Contribute to product innovation, ensuring sales tools, resource materials, and pricing guides remain current and relevant
• Serve as the primary client contact from contract through program delivery, ensuring clear communication, proactive updates, and exceptional service
• Manage logistical operations including supplier contracting, field staff scheduling, billing, invoicing, and program documentation
• Confirm, negotiate, and finalize supplier arrangements, ensuring service expectations, pricing, and contractual terms are met
• Conduct pre-conference meetings and oversee on-site event execution, troubleshooting and problem-solving in real time to guarantee success
• Supervise, train, and direct Field Staff, ensuring they are well-prepared and equipped to deliver the program vision
• Strategically monitors program financial health, adjusting as needed to meet business goals
• Completion of all program production paperwork, such as trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc.
• Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives

Qualifications

• Bachelor's degree, or equivalent relevant experience, or a combination thereof
• 2 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs with DMC, corporate incentive travel, hospitality, or related experience highly preferred
• Excellent interpersonal and communication skills
• Ability to analyze and interpret client proposal requirements, contracts, financial reports, and other legal documents
• Ability to effectively present information and respond to questions from clients, supplier partners, and hoteliers
• Ability to multitask and work on multiple programs with different deadlines
• Ability to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier/partner.
• Working knowledge of attractions, hotels, parks, venues and supplier/partners in the local area and ability to locate and vet new venues and supplier/partners
• Must be able to work flexible hours including weekends, evenings and holidays

Salary: $50,000-$75,000 based on experience level.

Benefits

• Medical
• Dental
• Vision insurance
• Company-sponsored Life Insurance
• Short/Long Term Disability Insurance
• 401(k) with Match
• Parental Leave
• Cell Phone and Home Internet Stipends
• Paid Vacation
• Sick Leave
• Holidays
• Pet Insurance
• Flexible Spending Accounts
• other optional benefit coverages

Ready to discover where next begins?

PRA offers you room to grow, create, and step confidently into your next era.

When you join PRA, you'll have the opportunity for a creative, energetic, and inspiring career in sales, creative, operations, production and more.

Our Services

Activations * Experiential Marketing * Event Strategy * Experience Design * Interactive Installations * Themed Events & Décor * Adventures & Excursions * Dining & Culinary Experiences * Entertainment & Performances * ESG & Social Impact Integration * Team Building & CSR * Transportation & Logistics * Meeting Management * AV Management * Content & Messaging * Content Design & Production * Demo Experiences * Theatrical Design & Delivery