Event Specialist

PRA Events, Inc.; Colorado Springs (CO); Hybrid; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Paid vacation

Sick leave

Holidays

Job summary

PRA Events, Inc. in Colorado Springs seeks an Event Specialist. This hybrid role blends creative program design with hands-on event production, collaborating with the sales team to craft innovative solutions and ensure flawless delivery.

You will manage budgets, coordinate venues and suppliers, lead on-site execution, and serve as the primary client contact from contract through program delivery. Bachelor’s degree and 2 years’ experience preferred; salary range $50,000–$75,000 with full benefits

Qualifications

• Bachelor's degree or equivalent relevant experience.
• 2 years of experience overseeing corporate meetings and events with DMC or related experience.
• Excellent interpersonal and communication skills.
• Ability to multitask and coordinate multiple programs with tight deadlines.
• Flexible hours including weekends, evenings and holidays.

Responsibilities

• Collaborate with Sales to develop proposals, presentations, and attendee experiences.
• Design detailed program plans across transportation, registration, gifting, tours, teambuilding, offsite venues, staffing.
• Research, source, and vet venues and supplier partners, maintaining strong industry relationships.
• Attend monthly Creative and Event Producer meetings.
• Prepare and manage program budgets, costings, and line-item details.
• Contribute to product innovation and ensure pricing guides remain current.
• Serve as the primary client contact from contract through program delivery.
• Manage logistical operations including supplier contracting, field staff scheduling, invoicing, and documentation.
• Finalize supplier arrangements ensuring terms and pricing are met.
• Conduct pre-conference meetings and oversee on-site execution.
• Supervise and train Field Staff.
• Monitor program financial health against goals.
• Complete program production paperwork and keep stakeholders informed.

Skills

Client-facing

Supplier relations

Budget management

Communication skills

Team collaboration

Education

Bachelor's degree or equivalent

Job description

This is a hybrid role that works 2 days per week in office on average. Applicants must be based in/near Colorado Springs to be considered for this role.

We're PRA, the leading destination management company (DMC) with 45+ years of experience across 32+ states and 100+ destinations.

We believe destinations have power-and our people unlock its magic. We push past boundaries to transform ideas into business event experiences that connect, inspire, and endure.

If you're curious, bold, and ready to build standout experiences, you'll find your place here.

Summary

The Event Specialist is a hybrid role that combines the creativity of program design with the operational expertise of event production. This role works in close partnership with the sales team to design innovative event solutions while also managing the logistical details that bring them to life. The Event Specialist is client-facing, supplier-focused, and a key driver of both memorable attendee experiences and seamless program execution.

Primary Responsibilities

• Collaborate with Sales to develop compelling proposals, presentations, and attendee experiences that align with PRA brand standards and client goals
• Create detailed program designs across areas such as transportation, registration, gifting, tours and activities, teambuilding, offsite venues, dine-arounds, professional staffing, and other tactical service offerings
• Research, source, and vet venues and supplier partners, maintaining strong industry relationships and staying ahead of trends
• Attend monthly Creative meetings and Event Producer meetings
• Prepare and manage program budgets, costings, and line-item details with accuracy, identifying opportunities for efficiencies and cost savings
• Contribute to product innovation, ensuring sales tools, resource materials, and pricing guides remain current and relevant
• Serve as the primary client contact from contract through program delivery, ensuring clear communication, proactive updates, and exceptional service
• Manage logistical operations including supplier contracting, field staff scheduling, billing, invoicing, and program documentation
• Confirm, negotiate, and finalize supplier arrangements, ensuring service expectations, pricing, and contractual terms are met
• Conduct pre-conference meetings and oversee on-site event execution, troubleshooting and problem-solving in real time to guarantee success
• Supervise, train, and direct Field Staff, ensuring they are well-prepared and equipped to deliver the program vision
• Strategically monitors program financial health, adjusting as needed to meet business goals
• Completion of all program production paperwork, such as trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc.
• Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives

Qualifications

• Bachelor's degree, or equivalent relevant experience, or a combination thereof
• 2 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs with DMC, corporate incentive travel, hospitality, or related experience highly preferred
• Excellent interpersonal and communication skills
• Ability to analyze and interpret client proposal requirements, contracts, financial reports, and other legal documents
• Ability to effectively present information and respond to questions from clients, supplier partners, and hoteliers
• Ability to multitask and work on multiple programs with different deadlines
• Ability to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier/partner.
• Working knowledge of attractions, hotels, parks, venues and supplier/partners in the local area and ability to locate and vet new venues and supplier/partners
• Must be able to work flexible hours including weekends, evenings and holidays

Salary: $50,000-$75,000 based on experience level.

Benefits package includes Medical, Dental, and Vision insurance, Company-sponsored Life Insurance and Short/Long Term Disability Insurance, 401(k) with Match, Parental Leave, Cell Phone and Home Internet Stipends, Paid Vacation, Sick Leave, and Holidays, Pet Insurance, Flexible Spending Accounts, and other optional benefit coverages.

Ready to discover where next begins?

PRA offers you room to grow, create, and step confidently into your next era.

When you join PRA, you'll have the opportunity for a creative, energetic, and inspiring career in sales, creative, operations, production and more.

Our Services

• Activations
• Experiential Marketing
• Event Strategy
• Experience Design
• Interactive Installations
• Themed Events & Décor
• Adventures & Excursions
• Dining & Culinary Experiences
• Entertainment & Performances
• ESG & Social Impact Integration
• Team Building & CSR
• Transportation & Logistics
• Meeting Management
• AV Management
• Content & Messaging
• Content Design & Production
• Demo Experiences
• Theatrical Design & Delivery