Hybrid Contracts & Commissions Admin Specialist

Baird & Warner; United States; Hybrid; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, vision

PTO

VTO

Job summary

Baird & Warner in Chicago is seeking a Contracts & Commissions Administrative Assistant to support our escrow, contracts, and commissions workflows. You will ensure accuracy, timely processing, and clear communication across teams in a hybrid, Monday–Friday role.

Key tasks include escrow task management, check dashboards, commissions processing, and coordinating payments while handling mail, phones, and office operations with discretion and attention to detail.

Qualifications

• Detail-oriented and highly organized
• Ability to juggle multiple priorities and deadlines
• Proficient with spreadsheets, reporting, and math calculations
• Comfort handling confidential financial data
• Experience in escrow, commissions, real estate, or admin operations preferred
• Strong communication and problem-solving skills

Responsibilities

• Escrow & Transactions Support: manage escrow tasks, mass postings, cancels, and escrow check dashboards
• Commissions & Payments: process reimbursements, verify checks, and handle related questions (stop payments / reissues)
• Reports & Reconciliation: prepare and balance reports for Accounting and coordinate check mailing
• Office Operations: schedule in-office encounters, manage mail, phones, and general admin support
• Special projects per management directives

Skills

Attention to detail

Organizational skills

Multitasking

Excel / Spreadsheets

Confidentiality

Communication

Problem solving

Tools

Excel

Job description

Baird & Warner in Chicago is seeking a Contracts & Commissions Administrative Assistant to support our escrow, contracts, and commissions workflows. You will ensure accuracy, timely processing, and clear communication across teams in a hybrid, Monday–Friday role.

Key tasks include escrow task management, check dashboards, commissions processing, and coordinating payments while handling mail, phones, and office operations with discretion and attention to detail.