Hybrid Contracts & Admin Specialist

1100 Baystate Administrative Svc.; United States; Hybrid; USD 61,000 - 66,000; Full time

Job summary

Public Health Institute of Western Massachusetts (PHIWM) is seeking a Contracts and Administration Coordinator to support contract facilitation and administrative operations across the organization. The role involves coordinating with internal teams and external partners to ensure proper edits, sign-offs, and timely reporting in a dynamic public health environment.

The position is full-time with a hybrid work setup in Springfield, MA, requiring 2–3 days on-site.

Qualifications

• Bachelor’s degree or equivalent experience in contract administration.
• Experience with health equity principles is a plus.
• Excellent verbal and written communication skills required.

Responsibilities

• Assist in contract facilitation and follow-up with internal and external partners.
• Serve as primary contact for administrative office duties, including staff and board meetings.
• Prepare status reports on projects as needed.
• Identify and coordinate project logistics and scheduling needs.
• Analyze results and lessons learned at project completion and seek guidance as needed.
• Monitor office program systems and metrics to meet changing needs.
• Assist in updating internal administrative procedures.
• Collaborate with office staff across teams and suggest process improvements for efficient management.
• Assist Executive Director as needed.

Skills

Verbal & Written Communication

Interpersonal Skills

Organizational Skills

Contract Administration

Resource Management

Education

Bachelor’s Degree or equivalent work experience in contract administration

Tools

Microsoft Office Suite (Word, Excel, Teams, SharePoint)

Job description

Public Health Institute of Western Massachusetts (PHIWM) is seeking a Contracts and Administration Coordinator to support contract facilitation and administrative operations across the organization. The role involves coordinating with internal teams and external partners to ensure proper edits, sign-offs, and timely reporting in a dynamic public health environment.

The position is full-time with a hybrid work setup in Springfield, MA, requiring 2–3 days on-site.