Public Health Contracts & Admin Coordinator (Hybrid)

Baystate Health; Springfield (MA); Hybrid; USD 61,000 - 66,000; Full time

Job summary

Public Health Institute of Western Massachusetts is seeking a full-time Contracts and Administration Coordinator in Springfield, MA. The role supports contract facilitation, administrative duties, and project reporting within a hybrid on-site/remote environment.

Responsibilities include coordinating logistics, monitoring systems, and assisting leadership with procedures, staff and board activities. A Bachelor’s degree or equivalent experience is required.

Qualifications

• Bachelor’s Degree or equivalent work experience in contract administration.
• Interest in health equity principles and learning.
• Experience with revenue contracts, subcontracts, NDAs, and data-sharing agreements.
• Strong verbal and written communication skills.
• Efficient management of resources and MS Office proficiency.
• Attention to detail and strong organizational ability.

Responsibilities

• Reports to the Director of Financial Operations to help with contract facilitation and follow-up.
• Acts as primary contact for administrative duties, staff and board meetings.
• Prepare status reports on projects as needed.
• Identify and coordinate project logistics and scheduling needs.
• Monitor office systems and metrics to meet changing needs.
• Assist in updating internal procedures and collaborate across teams.

Skills

Contract administration

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Microsoft 365

Education

Bachelor's degree or equivalent

Tools

Word

Excel

Teams

SharePoint

Job description

Public Health Institute of Western Massachusetts is seeking a full-time Contracts and Administration Coordinator in Springfield, MA. The role supports contract facilitation, administrative duties, and project reporting within a hybrid on-site/remote environment.

Responsibilities include coordinating logistics, monitoring systems, and assisting leadership with procedures, staff and board activities. A Bachelor’s degree or equivalent experience is required.