Hybrid Construction Documentation Coordinator | Procore Expert

Moseley; Richmond (VA); On-site; USD 37,000 - 44,000; Full time

Benefits offered by this job

Health Insurance (HRA)

401(k) with employer match

Health, Dental & Vision Insurance

FSA programs

Telemedicine & Wellness

Hybrid work model

Job summary

Moseley is hiring a Construction Documentation Coordinator in our Scott’s Addition headquarters in Richmond, VA. This full‑time role supports the Construction Administration team with project documentation, file setup, proposals, and cost data entry.

You will extensively use Procore and Microsoft Office to manage submittals, change orders, RFIs, and site visit reports, coordinating with the CA team on project requirements and deadlines.

Qualifications

• High School Diploma required.
• 2+ years’ administrative experience, previous Architecture or Construction office experience preferred.
• Strong communication and organizational skills.

Responsibilities

• Keep project documentation moving for Construction Contract Administrators who are out of the office for an extended period of time due to project requirements.
• Handle department administrative needs, including distribution of mail, faxes, maintaining file storage at project completion, transcript meeting minutes and site visit reports.
• Create construction phase files for projects, including setting up new projects with a basic set of files and all additional files needed thereafter.
• Assist Client Services by supplying information required for proposals.
• Enter submittal registers and contract data into construction management database at start of construction phase.
• Process applications for payment after approval by Construction Contract Administrator.
• Maintain and organize submittal “samples” for each project with proper labeling.
• Create Change Orders as requested, assembling PCO backup information.
• Log RFIs, PCOs, and Submittals into CMS and manage transmittal for review.
• Additional responsibilities as assigned

Skills

Collaboration

Communication

Highly organized

Education

High School Diploma

Tools

Microsoft Office

Procore

SharePoint

PlanGrid

Converge

Job description

Moseley is hiring a Construction Documentation Coordinator in our Scott’s Addition headquarters in Richmond, VA. This full‑time role supports the Construction Administration team with project documentation, file setup, proposals, and cost data entry.

You will extensively use Procore and Microsoft Office to manage submittals, change orders, RFIs, and site visit reports, coordinating with the CA team on project requirements and deadlines.