Hybrid Construction Document Controls Lead

Kleinfelder; Taylorsville (UT); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) plan

Paid holidays

Job summary

Kleinfelder is seeking a Construction Management Document Controls Specialist in Utah to lead organization, management, and maintenance of project documentation for transportation and infrastructure projects. You will oversee document control processes across multiple projects, working with project managers, contractors, and stakeholders.

Ideal candidates bring 15+ years in document control/records management, strong MS Office proficiency, and familiarity with UDOT requirements; a bachelor’s

Qualifications

• Bachelor's degree in Finance, Business, Project Management or equivalent.
• Minimum fifteen (15) years in document control, project administration, records management, or construction support services.
• Experience with transportation, infrastructure, or public works projects; knowledge of UDOT documentation preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and SharePoint.
• Strong organizational, communication, and recordkeeping skills.

Responsibilities

• Receive, distribute, track, and maintain project documentation between project teams, contractors, clients, and stakeholders.
• Develop and maintain document control logs, tracking databases, spreadsheets, and reporting tools.
• Ensure all project documents are processed and maintained in accordance with UDOT, client, contract, and company requirements.
• Facilitate document movement through correspondence, transmittals, email, and client document management systems.
• Maintain project records, logs, meeting records, schedules, reports, and other project documentation.
• Prepare project turnover packages and support project closeout activities.
• Attend project meetings and prepare meeting minutes, action item logs, and follow-up documentation.
• File and archive project records to ensure accurate retention and efficient retrieval.
• Support project managers and teams with project administration and reporting activities.
• Assist in developing and improving document control procedures and best practices.
• Coordinate multiple projects and client requirements simultaneously.
• Provide guidance to junior staff as needed.
• Support proposal development and marketing initiatives.
• Develop and maintain relationships with clients and partners.

Skills

Document control

Project administration

Records management

Communication

Organization

Team coordination

Education

Bachelor's degree in Finance, Business, Project Management or equivalent

Master's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

Electronic document management systems

Job description

Kleinfelder is seeking a Construction Management Document Controls Specialist in Utah to lead organization, management, and maintenance of project documentation for transportation and infrastructure projects. You will oversee document control processes across multiple projects, working with project managers, contractors, and stakeholders.

Ideal candidates bring 15+ years in document control/records management, strong MS Office proficiency, and familiarity with UDOT requirements; a bachelor’s