Senior Construction Document Controls Specialist

Kleinfelder Inc; Taylorsville (UT); Hybrid; USD 90,000 - 140,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Vision insurance

401(k) plan

Paid holidays

Continuing education reimbursements

Job summary

Kleinfelder is seeking an experienced Construction Management Document Controls Specialist to organize, manage, and maintain project documentation for transportation and infrastructure projects in Utah. The role supports multiple projects, collaborating with project managers, contractors, and stakeholders to ensure accurate, timely records throughout the project lifecycle.

The ideal candidate has 15+ years in document control or related fields, strong organizational and communication abilities,

Qualifications

• Bachelor’s degree in Finance, Business, Project Management or equivalent.
• Master’s degree preferred.
• Minimum fifteen (15) years of document control and project administration experience.
• Experience supporting transportation, infrastructure, or public works projects.
• Working knowledge of UDOT documentation requirements and project delivery processes preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and SharePoint.
• Experience with electronic document management and collaboration platforms.

Responsibilities

• Receive, distribute, track, and maintain project documentation between project teams, contractors, clients, and stakeholders.
• Develop and maintain document control logs, tracking databases, spreadsheets, and reporting tools.
• Ensure all project documents are processed and maintained in accordance with UDOT, client, contract, and company requirements.
• Facilitate document movement through correspondence, transmittals, email, and client document management systems.
• Maintain project records, correspondence logs, meeting records, schedules, reports, and other project documentation.
• Prepare project turnover packages and support project closeout activities.
• Attend project meetings and prepare meeting minutes, action item logs, and follow-up documentation.

Skills

Organizational skills

Communication

Recordkeeping

Project administration

MS Office proficiency

Education

Bachelor's degree in Finance, Business, Project Management

Master's degree preferred

Tools

Microsoft Word

Excel

Outlook

SharePoint

Electronic document management

Job description

Kleinfelder is seeking an experienced Construction Management Document Controls Specialist to organize, manage, and maintain project documentation for transportation and infrastructure projects in Utah. The role supports multiple projects, collaborating with project managers, contractors, and stakeholders to ensure accurate, timely records throughout the project lifecycle.

The ideal candidate has 15+ years in document control or related fields, strong organizational and communication abilities,