Document Control Assistant – Engineering Records, Hybrid

Great Basin Industrial; Kaysville (UT); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Paid Time Off (PTO) – accrues starting

Holiday Pay

Company-Paid Life Insurance

Short- & Long-Term DisabilityInsurance

401(k) with Company Match

Health Savings Account (HSA)

Per Diem Allowance for qualifying out‑

Job summary

Great Basin Industrial in Kaysville, UT is seeking a detail-oriented Junior Document Controller to join our Engineering team. You will manage drawings, specifications and project records to keep information accurate, current and accessible for engineers, field crews and clients.

This entry point offers growth in document control, project administration or quality. You will log, index, route and archive documents, support audits, and contribute to project close-out while learning our procedures

Qualifications

• High school diploma or GED.
• 0–2 years of administrative/records experience.
• Proficiency with Microsoft Office, especially Excel, Word and Outlook.
• Comfort learning new software systems quickly.
• Strong attention to detail and accuracy.
• Clear written and verbal communication skills.

Responsibilities

• Receive, log and file engineering documents, including drawings, specifications, calculations and vendor data.
• Assign document numbers and apply revision control, archiving superseded versions.
• Route documents for review and approval; track status and follow up on items.
• Prepare and issue transmittals to clients, contractors and vendors.
• Distribute approved documents to project teams and field personnel with current revisions.
• Maintain document registers, logs and trackers; produce status reports.
• Check documents for completeness, formatting, title blocks, numbering and signatures.
• Scan, index and archive hard-copy records; support retrieval requests.
• Support internal/external audits by locating records and showing document history.
• Help maintain folders, templates and user access in the document management system.
• Assist with project close-out by compiling as-built drawings, manuals and turnover packages.
• Follow and help improve document control procedures and work instructions.

Skills

Attention to detail

Clear written communication

Verbal communication

Microsoft Excel

Microsoft Word

Microsoft Outlook

Learning new software quickly

Education

High school diploma or GED

Tools

SharePoint

Aconex

Procore

Autodesk Vault

Job description

Great Basin Industrial in Kaysville, UT is seeking a detail-oriented Junior Document Controller to join our Engineering team. You will manage drawings, specifications and project records to keep information accurate, current and accessible for engineers, field crews and clients.

This entry point offers growth in document control, project administration or quality. You will log, index, route and archive documents, support audits, and contribute to project close-out while learning our procedures