Hybrid Construction Administrative Coordinator

Flad Architects; Madison (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Hybrid work environment

Job summary

Flad Architects is seeking a Construction Administrative Assistant to join our Madison, WI team. This role supports the Construction Administration division with a broad range of administrative tasks and site-related documentation.

The candidate should have at least one year of experience, familiarity with architectural terms and AIA docs, and strong organizational skills. Hybrid options are available, with core hours 8:00 a.m.–5:00 p.m. in the Madison office.

Qualifications

• Minimum of one year of relevant experience required.
• Knowledge of architectural terminology and standard AIA documents preferred.
• Skilled at attention to detail and organization.
• Ability to initiate a process and follow it to completion.
• Availability during Flad's business hours of 8:00 a.m. to 5:00 p.m. is required; must be able to work in the Madison office Tuesday through Thursday each week.

Responsibilities

• Coordinate and issue Construction Bulletins, Supplemental Instructions, and RFIs.
• Check the group email account and handle incoming work requests.
• Update construction websites with RFIs and Submittals.
• Receive, log, and route RFIs and submittals for review/approval.

Skills

Attention to detail

Organizational skills

Communication

Education

Associate degree

Tools

Adobe Acrobat

Microsoft 365

Job description

Flad Architects is seeking a Construction Administrative Assistant to join our Madison, WI team. This role supports the Construction Administration division with a broad range of administrative tasks and site-related documentation.

The candidate should have at least one year of experience, familiarity with architectural terms and AIA docs, and strong organizational skills. Hybrid options are available, with core hours 8:00 a.m.–5:00 p.m. in the Madison office.