Construction Administrative Assistant

Flad Architects; Madison (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Hybrid work environment

Job summary

Flad Architects is seeking a Construction Administrative Assistant to join our Madison, WI team. This role supports the Construction Administration division with a broad range of administrative tasks and site-related documentation.

The candidate should have at least one year of experience, familiarity with architectural terms and AIA docs, and strong organizational skills. Hybrid options are available, with core hours 8:00 a.m.–5:00 p.m. in the Madison office.

Qualifications

• Minimum of one year of relevant experience required.
• Knowledge of architectural terminology and standard AIA documents preferred.
• Skilled at attention to detail and organization.
• Ability to initiate a process and follow it to completion.
• Availability during Flad's business hours of 8:00 a.m. to 5:00 p.m. is required; must be able to work in the Madison office Tuesday through Thursday each week.

Responsibilities

• Coordinate and issue Construction Bulletins, Supplemental Instructions, and RFIs.
• Check the group email account and handle incoming work requests.
• Update construction websites with RFIs and Submittals.
• Receive, log, and route RFIs and submittals for review/approval.

Skills

Attention to detail

Organizational skills

Communication

Education

Associate degree

Tools

Adobe Acrobat

Microsoft 365

Job description

Overview

If you enjoy being part of a team that solves complex challenges in a collaborative environment that celebrates each person's ideas, experience, and creativity, this might be the opportunity for you. Flad is a national architectural firm with ten offices looking to hire a Construction Administrative Assistant to work in our Madison, WI office. This role will be responsible for a wide range of administrative functions supporting the Construction Administration division. Flad is a team of creative, intelligent, energetic people who help our clients tackle the issues that change people's lives.

How will your days be spent

• Coordinate and issue: Construction Bulletins, Supplemental Instructions, Proposal Requests, Jobsite Observation Reports, Transmittals, Punchlists, etc.


• Check the group e-mail account on a rotating basis throughout the day and handle incoming work requests, submittals, Requests for Information (RFI)s, etc.


• Update appropriate construction websites (i.e., Procore, Autodesk, eBuilder, ProjectSight, BIM 360, etc.) with RFIs, Submittals, etc.


• Receive, log, and route RFIs and submittals to internal/external team members for review/approval.

What you bring to this role

Experience:

• Minimum of one year of relevant experience required.


• Knowledge of architectural terminology and standard AIA documents preferred.


• Skilled at attention to detail and organization.


• Ability to initiate a process and follow it to completion.


• Availability during Flad's business hours of 8:00 a.m. to 5:00 p.m. is required. Must be able to work in the Madison office Tuesday through Thursday each week.

Software Skills:

• Basic Knowledge of Microsoft 365 (Word, Excel, and PowerPoint) required.


• Proficiency in Adobe Acrobat preferred.

Education:

• An Associate Degree from an Administrative Assistant program is preferred.

Flad offers a wide range of benefits including:

• Health, dental, and vision insurance


• Generous paid time off and paid holidays


• Financial health and wellness benefits - retirement savings plan; fiduciary advisor; identity theft plan; Section 125 flexible benefits; income protection - life insurance, short-term disability, long-term disability; Employee Assistance Program (EAP)


• Continuing education and career development - internal programs; funds set aside for external programs, annual professional registration, and organization reimbursement


• Hybrid work environment

Flad Architects is an Equal Employment Opportunity employer. Flad will provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

If you need a reasonable accommodation to apply for a position, please contact Human Resources at 608-238-2661 or email us at [e-mail].