Construction Administrative Assistant

Flad Architects; Madison (WI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

PTO

401(k) plan

Hybrid work environment

Job summary

Flad Architects in Madison, WI, is seeking a Construction Administrative Assistant to support the Construction Administration division in our Madison office. The role involves coordinating documents, handling RFIs/submittals, and updating project websites.

The ideal candidate has at least one year of relevant experience, familiarity with architectural terms, and strong organizational skills. This position follows Flad’s business hours and is based on-site in Madison, with a hybrid environment

Qualifications

• Minimum of one year of relevant experience required.
• Knowledge of architectural terminology and standard AIA documents preferred.
• Skilled at attention to detail and organization.

Responsibilities

• Coordinate and issue construction bulletins, supplemental instructions, proposal requests, jobsite observation reports, transmittals, punchlists, etc.
• Check the group e-mail and handle incoming work requests, RFIs, submittals, etc.
• Update construction websites (Procore, Autodesk, eBuilder, ProjectSight, BIM 360) with RFIs/Submittals.
• Receive, log, and route RFIs and submittals for review and approval.

Skills

Microsoft 365

Detail-oriented

Organizational skills

Communication

Education

Associate Degree in Administrative Assistant

Tools

Adobe Acrobat

Job description

Overview

If you enjoy being part of a team that solves complex challenges in a collaborative environment that celebrates each person’s ideas, experience, and creativity, this might be the opportunity for you. Flad is a national architectural firm with ten offices looking to hire a Construction Administrative Assistant to work in our Madison, WI office. This role will be responsible for a wide range of administrative functions supporting the Construction Administration division. Flad is a team of creative, intelligent, energetic people who help our clients tackle the issues that change people’s lives.

How will your days be spent

• Coordinate and issue: Construction Bulletins, Supplemental Instructions, Proposal Requests, Jobsite Observation Reports, Transmittals, Punchlists, etc.
• Check the group e-mail account on a rotating basis throughout the day and handle incoming work requests, submittals, Requests for Information (RFI)s, etc.
• Update appropriate construction websites (i.e., Procore, Autodesk, eBuilder, ProjectSight, BIM 360, etc.) with RFIs, Submittals, etc.
• Receive, log, and route RFIs and submittals to internal/external team members for review/approval.

What you bring to this role

Experience:

• Minimum of one year of relevant experience required.
• Knowledge of architectural terminology and standard AIA documents preferred.
• Skilled at attention to detail and organization.
• Ability to initiate a process and follow it to completion.
• Availability during Flad’s business hours of 8:00 a.m. to 5:00 p.m. is required. Must be able to work in the Madison office Tuesday through Thursday each week.

Software Skills:

• Basic Knowledge of Microsoft 365 (Word, Excel, and PowerPoint) required.
• Proficiency in Adobe Acrobat preferred.

Education:

• An Associate Degree from an Administrative Assistant program is preferred.

Flad offers a wide range of benefits including:

• Health, dental, and vision insurance
• Generous paid time off and paid holidays
• Financial health and wellness benefits - retirement savings plan; fiduciary advisor; identity theft plan; Section 125 flexible benefits; income protection – life insurance, short-term disability, long-term disability; Employee Assistance Program (EAP)
• Continuing education and career development – internal programs; funds set aside for external programs, annual professional registration, and organization reimbursement
• Hybrid work environment

Flad Architects is an Equal Employment Opportunity employer. Flad will provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

If you need a reasonable accommodation to apply for a position, please contact Human Resources at 608-238-2661 or email us at [e-mail].