Hybrid Construction Admin Assistant (Madison)

Flad Architects; Madison (WI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

PTO

401(k) plan

Hybrid work environment

Job summary

Flad Architects in Madison, WI, is seeking a Construction Administrative Assistant to support the Construction Administration division in our Madison office. The role involves coordinating documents, handling RFIs/submittals, and updating project websites.

The ideal candidate has at least one year of relevant experience, familiarity with architectural terms, and strong organizational skills. This position follows Flad’s business hours and is based on-site in Madison, with a hybrid environment

Qualifications

• Minimum of one year of relevant experience required.
• Knowledge of architectural terminology and standard AIA documents preferred.
• Skilled at attention to detail and organization.

Responsibilities

• Coordinate and issue construction bulletins, supplemental instructions, proposal requests, jobsite observation reports, transmittals, punchlists, etc.
• Check the group e-mail and handle incoming work requests, RFIs, submittals, etc.
• Update construction websites (Procore, Autodesk, eBuilder, ProjectSight, BIM 360) with RFIs/Submittals.
• Receive, log, and route RFIs and submittals for review and approval.

Skills

Microsoft 365

Detail-oriented

Organizational skills

Communication

Education

Associate Degree in Administrative Assistant

Tools

Adobe Acrobat

Job description

Flad Architects in Madison, WI, is seeking a Construction Administrative Assistant to support the Construction Administration division in our Madison office. The role involves coordinating documents, handling RFIs/submittals, and updating project websites.

The ideal candidate has at least one year of relevant experience, familiarity with architectural terms, and strong organizational skills. This position follows Flad’s business hours and is based on-site in Madison, with a hybrid environment