Hybrid Construction Admin Assistant | Detail-Driven Support

National Association of Women in Construction; Madison (WI); Hybrid; USD 38,000 - 46,000; Full time

Benefits offered by this job

Hybrid work environment

Health, dental, and vision insurance

Job summary

Flad Architects in Madison, WI seeks a Construction Administrative Assistant to support the Construction Administration division. The role handles a wide range of administrative tasks, coordinates bulletins, submittals, RFIs, and maintains project websites.

The ideal candidate has at least one year of relevant experience, familiarity with architectural terminology, strong organizational skills, and the ability to initiate processes and see them through.

Qualifications

• Minimum of one year of relevant experience required.
• Knowledge of architectural terminology and standard AIA documents preferred.
• Skilled at attention to detail and organization.
• Ability to initiate a process and follow it to completion.
• Availability during Flad's business hours of 8:00 a.m. to 5:00 p.m. is required.

Responsibilities

• Coordinate and issue: Construction Bulletins, Supplemental Instructions, Proposal Requests, Jobsite Observation Reports, Transmittals, Punchlists, etc.
• Check the group e-mail account and handle incoming work requests, RFIs, and submittals.
• Update construction websites (Procore, Autodesk, eBuilder, ProjectSight, BIM 360) with RFIs and Submittals.
• Receive, log, and route RFIs and submittals for review/approval.

Skills

Attention to detail

Organization

Process initiation

Communication

Education

Associate Degree (Administrative Assistant program)

Tools

Microsoft 365

Adobe Acrobat

Job description

Flad Architects in Madison, WI seeks a Construction Administrative Assistant to support the Construction Administration division. The role handles a wide range of administrative tasks, coordinates bulletins, submittals, RFIs, and maintains project websites.

The ideal candidate has at least one year of relevant experience, familiarity with architectural terminology, strong organizational skills, and the ability to initiate processes and see them through.