On-Site Construction Admin & Project Coordination Lead

Flad Architects; Los Angeles (CA); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Retirement savings plan and related福利

Job summary

Flad Architects is seeking an on-site Administrative Assistant for a UCLA project in Los Angeles, CA. The role requires coordinating office communications among client, architectural, engineering, and contractor teams, and supporting daily construction activities.

The ideal candidate has at least two years of relevant experience, strong written and verbal skills, and can lift up to 50 lbs. Procore/Constructware experience is preferred, with an associate degree or higher.

Qualifications

• Minimum of two years of relevant work experience required.
• Knowledge of architectural, engineering, and construction terminology preferred.
• Ability to perform heavy lifting – approximately 50 lbs. or more.
• Excellent written and verbal communication skills, the ability to communicate effectively with clients, consultants, and team members, and strong proofreading and research skills required.
• Ability to work well within a team environment, with people at all levels of an organization, and juggle multiple demands required.

Responsibilities

• Serve as the primary point of contact for coordinating office communication among client, architectural, engineering, and contractor teams.
• Create, format, and distribute correspondence, memoranda, construction observation reports, meeting minutes, and other project documentation.
• Assist in maintaining, organizing, filing, and tracking contract-related items and project files.
• Coordinate and schedule site visits, meetings, and project tours, including processing visitor access requests and security onboarding.
• Support project management and documentation by maintaining project information and tracking updates.
• Coordinate with the contractor and safety team to schedule required safety training sessions.
• Assist in tracking and coordinating submittals, RFIs, and other project documentation with the contractor and project team.

Skills

Communication

Organizational skills

Teamwork

Detail-oriented

Heavy lifting

Education

Associate’s degree or higher

Tools

Microsoft Word

Excel

Adobe Acrobat

Procore

Constructware

Job description

Flad Architects is seeking an on-site Administrative Assistant for a UCLA project in Los Angeles, CA. The role requires coordinating office communications among client, architectural, engineering, and contractor teams, and supporting daily construction activities.

The ideal candidate has at least two years of relevant experience, strong written and verbal skills, and can lift up to 50 lbs. Procore/Constructware experience is preferred, with an associate degree or higher.