Hybrid Client Project Coordinator – Disclosure

Broadridge Financial Solutions; New York (NY); Hybrid; USD 44,000 - 51,000; Full time

Benefits offered by this job

Hybrid work

Bonus eligible

Job summary

Broadridge Financial Solutions is seeking a Disclosure Client Project Coordinator in New York. You will support client projects, manage records, and coordinate across internal teams and external vendors to ensure timely delivery and accurate invoicing.

You will reconcile invoices, track vendor payments, onboard vendors, and assist with calendars, meetings, travel, and HR/onboarding tasks as part of a hybrid work arrangement in Long Island or NYC offices with 2–3 days remote.

Qualifications

• Experience in project coordination, administrative support, or business operations.

Responsibilities

• Support design client projects by maintaining records, preparing proposals using partner pricing, and following up with internal stakeholders as needed.
• Reconile invoices against SOWs and project records.
• Track vendor invoices through internal systems, research coding and purchase orders, and coordinate payment resolution with Accounts Payable, Finance, and Procurement.
• Investigate operational issues, coordinate resolution across teams, and escalate urgent or overdue matters.
• Coordinate vendor onboarding, software renewals, procurement requests, and purchase and contract approvals.
• Obtain and distribute marketing samples, fulfill Sales requests, and maintain sample library records in Smartsheet.
• Support Disclosure leadership and the team with calendars, meetings, travel, expenses, visitor and event coordination, and office logistics.
• Coordinate employee onboarding and return-to-work checklists, including equipment and access requests, orientation, training, compliance confirmation, and outstanding HR, technology, and Facilities items.

Skills

Project coordination

Organizational skills

Communication

Vendor management

Procurement workflows

Invoice processing

Office productivity tools

Tools

Asana

Pega

ShareFile

Smartsheet

Zycus

Oracle

Job description

Broadridge Financial Solutions is seeking a Disclosure Client Project Coordinator in New York. You will support client projects, manage records, and coordinate across internal teams and external vendors to ensure timely delivery and accurate invoicing.

You will reconcile invoices, track vendor payments, onboard vendors, and assist with calendars, meetings, travel, and HR/onboarding tasks as part of a hybrid work arrangement in Long Island or NYC offices with 2–3 days remote.