Disclosure Client Project Coordinator

Broadridge Financial Solutions; Edgewood (NY); On-site; USD 44,000 - 51,000; Full time

Benefits offered by this job

Bonus Eligible

Job summary

Broadridge Financial Solutions seeks a Project Coordinator to support the Disclosure team, managing client projects, internal transactions, and cross-team coordination. The role emphasizes maintaining records, preparing proposals, and following up with stakeholders in a hybrid work setting.

You will reconcile invoices, track vendor payments, and resolve operational issues across departments. Strong communication and organizational skills are essential for success in this busy environment.

Qualifications

• Experience in project coordination, administrative support, or business operations.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Clear communication skills and reliable follow-through with internal teams and external vendors.
• Familiarity with invoice processing, purchase orders, vendor administration, and procurement workflows.

Responsibilities

• Support design client projects by maintaining records, preparing proposals using partner pricing, and following up with internal stakeholders as needed.
• Reconcile invoices against SOWs and project records.
• Track vendor invoices through internal systems, research coding and purchase orders, and coordinate payment resolution with Accounts Payable, Finance, and Procurement.
• Investigate operational issues, coordinate resolution across teams, and elevate urgent or overdue matters.
• Coordinate vendor onboarding, software renewals, procurement requests, and purchase and contract approvals.
• Obtain and distribute marketing samples, fulfill Sales requests, and maintain sample library records in Smartsheet.
• Support Disclosure leadership and the team with calendars, meetings, travel, expenses, visitor and event coordination, and office logistics.
• Coordinate employee onboarding and return-to-work checklists, including equipment and access requests, orientation, training, compliance confirmation, and outstanding HR, technology, and Facilities items.

Skills

Project coordination

Administrative support

Business operations

Organizational skills

Tools

Asana

Pega

ShareFile

Smartsheet

Zycus

Oracle

Job description

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team. Broadridge is growing! We are seekig a Project Coordinator to join of Disclosure team. This role supports client engagements, internal transactions and project coordination across our internal teams.

Responsibilities

• Support design client projects by maintaining records, preparing proposals using partner pricing, and following up with internal stakeholders as needed.
• Reconcile invoices against SOWs and project records.
• Track vendor invoices through internal systems, research coding and purchase orders, and coordinate payment resolution with Accounts Payable, Finance, and Procurement.
• Investigate operational issues, coordinate resolution across teams, and elevate urgent or overdue matters.
• Coordinate vendor onboarding, software renewals, procurement requests, and purchase and contract approvals.
• Obtain and distribute marketing samples, fulfill Sales requests, and maintain sample library records in Smartsheet.
• Support Disclosure leadership and the team with calendars, meetings, travel, expenses, visitor and event coordination, and office logistics.
• Coordinate employee onboarding and return-to-work checklists, including equipment and access requests, orientation, training, compliance confirmation, and outstanding HR, technology, and Facilities items.

Qualifications

• Experience in project coordination, administrative support, or business operations.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Clear communication skills and reliable follow-through with internal teams and external vendors.
• Familiarity with invoice processing, purchase orders, vendor administration, and procurement workflows.
• Proficiency in office productivity tools; experience with Asana, Pega, ShareFile, Smartsheet, Zycus, or Oracle is helpful.
• Sound judgment in handling confidential information, resolving issues, and escalating concerns.

Salary Range: $32.00 - $37.00 USD (hourly wage)

Bonus Eligible.

Please visit www.broadridgebenefits.com for more information on our comprehensive benefit offerings.

Broadridge considers various factors when evaluating a candidate's final salary including, but not limited to, relevant experience, skills, and education.

This role is Hybrid meaning you will be assigned to our Long Island or New York City office and given the flexibility to work remotely 2-3 days per week.

Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity or expression, and pregnancy), marital status, national origin, ethnic origin, age, disability, genetic information, military or veteran status, and other protected characteristics protected by applicable federal, state, or local laws.

Use of AI in Hiring

As part of the recruiting process, Broadridge may use technology, including artificial intelligence (AI)-based tools, to help review and evaluate applications. These tools are used only to support our recruiters and hiring managers, and all employment decisions include human review to ensure fairness, accuracy, and compliance with applicable laws. Please note that honesty and transparency are critical to our hiring process. Any attempt to falsify, misrepresent, or disguise information in an application, resume, assessment, or interview will result in disqualification from consideration.

Disability Assistance

We recognize that ensuring our long-term success means creating an environment where everyone is welcome, where everyone's strengths are valued, and where everyone can perform at their best.

Broadridge Financial Solutions (NYSE: BR) is a global technology leader with trusted expertise and transformative technology, helping clients and the financial services industry operate, innovate, and grow. We power investing, governance, and communications for our clients – driving operational resiliency, elevating business performance, and transforming investor experiences. Our technology and operations platforms process and generate over 7 billion communications annually and underpin the daily average trading of over $15 trillion in equities, fixed income, and other securities globally. A certified Great Place to Work®, Broadridge is part of the S&P 500® Index, employing over 15,000 associates in 21 countries.

Broadridge is committed to creating an engaging workplace for the most talented associates in our industry. We are dedicated to fostering a collaborative, inclusive, and healthy environment that promotes flexibility and accountability. As a leading provider of technology, communications, and data and analytics solutions to businesses around the world, it is critical that we understand, embrace, and operate in a multicultural environment. Every associate has unique strengths, which, when fully appreciated and embraced, allow individuals to perform at their best, leading to our success. We believe that our associates are our most important asset. Encouraging professional development opportunities is a core part of our culture. Broadridge provides educational opportunities, including formal classes, training programs and events. To enable learning in our hybrid working model, Broadridge has redesigned all development programs for 100% virtual delivery. Our associates have access to 8,500+ online courses covering business, leadership, technical, and function-specific topics through our LinkedIn Learning program.