Hybrid Client Projects Coordinator

Broadridge Financial Solutions; Edgewood (NY); Hybrid; USD 44,000 - 51,000; Full time

Benefits offered by this job

Bonus Eligible

Job summary

Broadridge Financial Solutions seeks a Project Coordinator to support the Disclosure team, managing client projects, internal transactions, and cross-team coordination. The role emphasizes maintaining records, preparing proposals, and following up with stakeholders in a hybrid work setting.

You will reconcile invoices, track vendor payments, and resolve operational issues across departments. Strong communication and organizational skills are essential for success in this busy environment.

Qualifications

• Experience in project coordination, administrative support, or business operations.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Clear communication skills and reliable follow-through with internal teams and external vendors.
• Familiarity with invoice processing, purchase orders, vendor administration, and procurement workflows.

Responsibilities

• Support design client projects by maintaining records, preparing proposals using partner pricing, and following up with internal stakeholders as needed.
• Reconcile invoices against SOWs and project records.
• Track vendor invoices through internal systems, research coding and purchase orders, and coordinate payment resolution with Accounts Payable, Finance, and Procurement.
• Investigate operational issues, coordinate resolution across teams, and elevate urgent or overdue matters.
• Coordinate vendor onboarding, software renewals, procurement requests, and purchase and contract approvals.
• Obtain and distribute marketing samples, fulfill Sales requests, and maintain sample library records in Smartsheet.
• Support Disclosure leadership and the team with calendars, meetings, travel, expenses, visitor and event coordination, and office logistics.
• Coordinate employee onboarding and return-to-work checklists, including equipment and access requests, orientation, training, compliance confirmation, and outstanding HR, technology, and Facilities items.

Skills

Project coordination

Administrative support

Business operations

Organizational skills

Tools

Asana

Pega

ShareFile

Smartsheet

Zycus

Oracle

Job description

Broadridge Financial Solutions seeks a Project Coordinator to support the Disclosure team, managing client projects, internal transactions, and cross-team coordination. The role emphasizes maintaining records, preparing proposals, and following up with stakeholders in a hybrid work setting.

You will reconcile invoices, track vendor payments, and resolve operational issues across departments. Strong communication and organizational skills are essential for success in this busy environment.