Hybrid Billing Coordinator | eBilling & Client Invoicing

Morgan, Lewis & Bockius LLP; Chicago (IL); Hybride; USD 72 000 - 101 000; Plein temps

Résumé du poste

Morgan, Lewis & Bockius LLP is hiring a Firm Billing Coordinator to support the billing function firm-wide from our Chicago office with a hybrid in-office/remote schedule.

Responsibilities include supervising billing for assigned clients, reviewing matter setups, and ensuring timely invoicing via eBilling systems. The role requires five years of 3E/Elite billing experience, proficiency in MS Office, and strong communication skills.

Qualifications

• Bachelor’s degree from a four-year college or university.
• Minimum of five (5) years of 3E/Elite billing experience.
• Experience with electronic billing, including eBilling Hub and various eBilling vendor platforms.
• Proficiency with Microsoft Outlook, Word, Excel, and PDF software.
• Strong attention to detail, organizational and customer service skills.
• Strong written and verbal communication and interpersonal skills.

Responsabilités

• Support Partners by managing all aspects of billing for assigned clients and matters.
• Review matter setups to ensure compliance with client rate agreements and outside counsel guidelines.
• Facilitate setup and reporting for budgets, alternative fee arrangements, and accrual requests, with support from Firm Finance for more complex reporting requirements.
• Review time and cost entries for compliance with client and matter requirements, including block billing, task codes, and summer associate time; elevate issues to Partners as appropriate.
• Submit new timekeeper approvals for e-billed clients and communicate with clients regarding new matters and eBilling requirements.
• Complete billing for assigned clients and ensure successful submission of invoices through applicable eBilling vendor systems.
• Monitor eBilling submissions and assist with resolving invoice rejections.
• Contact clients regarding past-due receivables and partner with the Collections Department to resolve collection issues.
• Review monthly reports with Partners to identify overdue billing and collections and ensure current proformas are generated.
• Distribute month-end proformas to appropriate Partners.
• Contact new clients to review billing and payment procedures and coordinate special billing requests.
• Proactively support new Partners with client agreements, rate setup, billing procedures, and required billing system setups.
• Exercise sound judgment and discretion when responding to Partner requests and interacting with team members, clients, and senior management.
• Maintain strict confidentiality of financial and systems-related information.

Connaissances

Billing experience

eBilling Hub

Outlook

Word

Excel

PDF

Attention to detail

Communication

Formation

Bachelor’s degree

5 years of 3E/Elite billing experience

Outils

eBilling platforms

Description du poste

Morgan, Lewis & Bockius LLP is hiring a Firm Billing Coordinator to support the billing function firm-wide from our Chicago office with a hybrid in-office/remote schedule.

Responsibilities include supervising billing for assigned clients, reviewing matter setups, and ensuring timely invoicing via eBilling systems. The role requires five years of 3E/Elite billing experience, proficiency in MS Office, and strong communication skills.