Hybrid AR/AP Clerk — Environmental Services

Natural Systems Design; Seattle (WA); Ibrido; USD 34.000 - 39.000; Tempo pieno

Vantaggi offerti da questo lavoro

401(k) match

7 paid holidays plus a day of service

4 weeks of paid time off

Descrizione del lavoro

Natural Systems Design, a Washington-based environmental services and consulting firm, seeks an Accounts Receivable/Payable Clerk to support invoicing accuracy and timely processing. The role collaborates with project managers and accounting staff and assists with vendor invoices while preparing for system transition to Deltek Vantagepoint in 2027.

The position is located in Seattle and/or hybrid, with flexible hours and a non-exempt hourly workflow.

Competenze

• Experience in accounts receivable/payable, invoicing, bookkeeping, or related administrative accounting role.
• Strong attention to detail with ability to manage deadlines across multiple projects.
• Clear, courteous communication with clients and coworkers.
• Familiarity with Ajera or Vantagepoint is helpful but not required.
• Proficiency with Microsoft Excel, Outlook, and other standard office tools.

Mansioni

• Prepare, review, and send client invoices in coordination with project managers and accounting staff.
• Confirm that invoices reflect project agreements, billing terms, approved expenses, and required supporting documentation.
• Maintain client billing contacts, invoice delivery instructions, and related project records.
• Respond professionally to client questions about invoices and help resolve billing discrepancies.
• Track invoice status, follow up on missing information, and assist with accounts receivable reporting and payment follow-up.
• Support the transition from Ajera to Vantagepoint, including training, testing invoice workflows, documenting procedures, and identifying issues.
• Coordinate vendor payments by gathering documentation, confirming payment details, and communicating payment status as directed by accounting staff.
• Assist with bank runs, including deposits and delivering banking documents.
• Assist with filing, recordkeeping, data entry, and other accounting tasks as assigned.

Conoscenze

Attention to detail

Communication skills

Deadline management

Confidentiality

Strumenti

Excel

Outlook

Ajera

Vantagepoint

Descrizione del lavoro

Natural Systems Design, a Washington-based environmental services and consulting firm, seeks an Accounts Receivable/Payable Clerk to support invoicing accuracy and timely processing. The role collaborates with project managers and accounting staff and assists with vendor invoices while preparing for system transition to Deltek Vantagepoint in 2027.

The position is located in Seattle and/or hybrid, with flexible hours and a non-exempt hourly workflow.