Hybrid Accounts Payable Specialist – Nonprofit

ADP, Inc.; Seattle (WA); Hybrid; USD 69,980,000 - 99,669,000; Full time

Benefits offered by this job

Health insurance

401k

Paid time off

HSA & FSA

Commuter benefits

Job summary

Sound Generations in Seattle, WA is seeking an Accounts Payable Specialist to join our accounting team. The role involves processing vendor invoices, ensuring proper approvals, coding to GL, and timely payments.

The position is full-time with a hybrid schedule (in-office two days, remote three days). Benefits include health/dental/vision, 401k, generous vacation and holidays, and a focus on compliance and accurate financial records.

Qualifications

• High school diploma or GED.
• Two (2) years’ professional accounting/accounts payable experience in a fast-paced environment.
• One (1) year experience with accounting software, such as NetSuite and Ramp.

Responsibilities

• Review, verify, and process vendor invoices for accuracy, proper approvals, and correct general ledger coding.
• Reconcile vendor statements and research and resolve invoice and payment discrepancies.
• Monitor shared AP inboxes and workflow systems to ensure invoices and tickets are processed promptly.
• Prepare journal entries and perform account reconciliations to support the month-end and year-end close process.
• Prepare reports for internal and external review. Provide support for annual audits and funder site visits.
• Utilize intermediate to advanced Excel skills (including formulas, pivot tables, and lookups) to maintain accounts payable data, prepare reports, and improve efficiency.
• Support the accounts receivable function by processing cash receipts, preparing and recording incoming donations, processing funder payments, preparing and making bank deposits, and transporting cash deposits to the bank twice per week.
• Maintain vendor records, including W-9s, payment information, and banking details, while following fraud prevention procedures.
• Manage year end accounting activities such as:1099 and 1096 processing and unclaimed property.
• Provide customer/client service and general office support for the Accounting Department including processing mail, data entry, copying, scanning, faxing, filing, ordering supplies, etc.

Skills

Excel skills

Education

High School Diploma or GED

Associate or Bachelor's Degree in accounting/finance

Tools

NetSuite

Ramp

Microsoft Excel

Job description

Sound Generations in Seattle, WA is seeking an Accounts Payable Specialist to join our accounting team. The role involves processing vendor invoices, ensuring proper approvals, coding to GL, and timely payments.

The position is full-time with a hybrid schedule (in-office two days, remote three days). Benefits include health/dental/vision, 401k, generous vacation and holidays, and a focus on compliance and accurate financial records.