Hybrid Administrative Specialist — RISE Programs

University of Michigan; Ann Arbor (MI); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

2:1 retirement match

Job summary

University of Michigan is seeking an Administrative Specialist Associate to support the Research, Innovation, Scholarship, and Education (RISE) team. You will enable executive-level support to the Executive Director and faculty, manage purchasing, travel, and documents, and drive process improvements through strong project-management and administrative expertise.

You will coordinate meetings, events, and travel, draft and format official communications, and maintain essential SOPs and calendars.

Qualifications

• Bachelor's degree or equivalent combination of education and progressive experience in an administrative or related role.
• Minimum of 5 years of relevant experience in an administrative role, preferably in a higher education or healthcare setting.
• Demonstrated ability to independently organize and manage large and diverse administrative workflows, optimize processes for efficiency, and effectively prioritize competing demands in a fast-paced environment.
• Excellent written and verbal communication skills, including report writing, presentation, professional correspondence and policy documentation.
• Proven ability to exercise independent judgment and employ advanced reasoning skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Adobe Acrobat, Google applications.
• Experience with enterprise systems such as Emburse Enterprise, M-Pathways, and PeoplePay is preferred.
• Proven ability to handle sensitive and confidential matters with discretion and professionalism.

Responsibilities

• Provide high-level administrative support to Research, Innovation, Scholarship, Education (RISE).
• Coordinate meetings, develop agendas, distribute materials, reserve space and coordinate audiovisual resources; document decisions and follow-up items; track responsibilities; support deliverables.
• Manage RISE purchasing and payment activities, including PCard reconciliation, expense processing, funding transfers, honoraria, vendor payments, and travel reimbursements.
• Coordinate unit events (workshops, conferences, community-building activities) from planning through post-event follow-up including registration, catering, materials, audiovisual, accessibility needs, communications and on-site logistics.
• Coordinate travel arrangements, prepare itineraries, make reservations.
• Draft, format, proofread letters using templates; obtain approvals and signatures; distribute finalized documents.
• Maintain SOP manual, annual program calendar, templates, and administrative records.

Skills

Administrative experience

Project management

Communication skills

Microsoft Office

Google applications

Education

Bachelor's degree

Tools

Emburse Enterprise

M-Pathways

PeoplePay

Adobe Acrobat

Job description

University of Michigan is seeking an Administrative Specialist Associate to support the Research, Innovation, Scholarship, and Education (RISE) team. You will enable executive-level support to the Executive Director and faculty, manage purchasing, travel, and documents, and drive process improvements through strong project-management and administrative expertise.

You will coordinate meetings, events, and travel, draft and format official communications, and maintain essential SOPs and calendars.