RISE Programs Administrative Specialist (Hybrid/Remote)

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement match

Job summary

Michigan Medicine seeks an Administrative Specialist Associate to provide high-level administrative support to the Research, Innovation, Scholarship, and Education (RISE) program and executive leadership.

The role supports initiatives such as Innovator Development, Evaluation and Assessment, and collaboration with the Academy of Medical Educators, applying strong project-management and process-improvement skills.

Qualifications

• Bachelor's degree or equivalent combination of education and experience in an administrative or related role.
• Minimum of 5 years of relevant administrative experience, preferably in higher education or healthcare.
• Demonstrated ability to manage diverse administrative workflows and prioritize competing demands in a fast-paced environment.
• Excellent written and verbal communication skills, including report writing and professional correspondence.
• Proficiency with Microsoft Office, Adobe Acrobat, and Google applications; familiarity with enterprise systems is a plus.

Responsibilities

• Coordinate meetings: agendas, materials, space, A/V and follow-up actions.
• Manage purchasing and payment activities: PCard reconciliation, expense processing, vendor payments, and travel reimbursements.
• Plan and execute unit events (workshops, conferences) from planning to follow-up.
• Arrange travel, itineraries, and lodging for staff.
• Draft, format, and proofread letters using templates; obtain approvals and distribute final documents.
• Maintain SOPs, program calendar, templates, and administrative records.

Skills

Administrative coordination

Project management

Communication

Policy documentation

Microsoft Office

Education

Bachelor's degree in admin/related field

Tools

Microsoft Office

Adobe Acrobat

Google applications

Emburse Enterprise

M-Pathways

PeoplePay

Job description

Michigan Medicine seeks an Administrative Specialist Associate to provide high-level administrative support to the Research, Innovation, Scholarship, and Education (RISE) program and executive leadership.

The role supports initiatives such as Innovator Development, Evaluation and Assessment, and collaboration with the Academy of Medical Educators, applying strong project-management and process-improvement skills.