Hybrid Office & Events Coordinator

Michigan State University; East Lansing (MI); Hybrid; USD 22,000 - 30,000; Full time

Benefits offered by this job

Hybrid work option

Campus amenities

Job summary

Michigan State University in East Lansing is seeking an Office Assistant III to support three centers within International Studies and Programs. The role includes office support, travel coordination, event planning, and communications tasks, with a hybrid schedule allowing one remote day per week.

The successful candidate will collaborate with directors and staff to ensure smooth operations, with strong interpersonal and communication abilities and attention to detail in a welcoming environment.

Qualifications

• Knowledge normally acquired through a high school education; 3–5 years of related and progressively more responsible work experience in word processing, spreadsheets, databases and/or desktop publishing software; or an equivalent combination of education and experience.
• Proficiency with Microsoft Office applications including Excel, Word, Outlook, PowerPoint and Teams.
• Experience with proofreading and editing documents and website editing; experience with social media.
• Experience with Enterprise Business System (EBS) and/or Kuali Financial System (KFS) as well as knowledge of University policies and procedures.
• Experience supporting event planning and logistics.
• Strong interpersonal and communication skills with the ability to create a welcoming, positive experience making individuals feel comfortable and valued.
• Excellent communication skills, both written and verbal.
• Ability to work with diverse populations and be sensitive to cross-cultural conditions.

Responsibilities

• Provide administrative support to center staff by maintaining calendars, coordinating travel, preparing reports, and assisting with transactions.
• Support center staff with assignments, scheduling, meetings, and agendas.
• Serve as first point of contact for visitors, answer phones and emails, and route inquiries.

Skills

Interpersonal skills

Communication skills

Event planning

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

EBS

KFS

Job description

Michigan State University in East Lansing is seeking an Office Assistant III to support three centers within International Studies and Programs. The role includes office support, travel coordination, event planning, and communications tasks, with a hybrid schedule allowing one remote day per week.

The successful candidate will collaborate with directors and staff to ensure smooth operations, with strong interpersonal and communication abilities and attention to detail in a welcoming environment.