Hybrid Administrative Specialist II - Public Service Support

City-of-Seattle; Seattle (WA); Hybride; USD 51 000 - 57 000; Plein temps

Avantages offerts par ce poste

Hybrid work schedule

Language Premium Pay

Comprehensive benefits

Résumé du poste

The City of Seattle is seeking an Administrative Specialist II to join the Leadership & Administration Division, supporting the Programs Division with clerical tasks, meetings, and event coordination. The role involves processing invoices, maintaining records, and assisting with onboarding and staff training in a hybrid work environment.

Two years of clerical experience are required. Expect collaboration with internal staff and diverse communities, with opportunities for professional growth and

Qualifications

• Two years of clerical support experience.
• Experience in a public agency, human services, or education setting.
• Proficient with Microsoft Office including Outlook, SharePoint, Teams, Forms, and Excel.
• Ability to provide culturally responsive, human-centered customer service to staff and communities.
• Experience processing invoices and credit card reconciliations using PeopleSoft is beneficial.
• Creating written procedures is beneficial.
• Asset tracking is beneficial.

Responsabilités

• Take, prepare, and distribute meeting minutes; support virtual meeting logistics; track action items.
• Create, edit, and maintain correspondence, spreadsheets, presentations, documents, surveys, templates, forms, and agreements; review documents for completeness.
• Coordinate in-person and virtual events including venue reservations, interpreter scheduling, partner coordination, equipment support, and catering.
• Support production of public-facing materials including translation, printing, ADA remediation, and mailing services; maintain email lists for partner groups.
• Process invoices, track expenditures, and support staff with training registrations and travel logistics.
• Maintain electronic and manual filing systems; support routine data entry.
• Oversee department audiometer equipment inventory, calibration, asset tracking, and equipment assignments/returns.
• Assist management with special projects and gather information and resources.
• Participate in department continuous improvement efforts and provide backup support to administrative teammates.
• Assist with onboarding and training new staff members.

Connaissances

Public agency experience

Microsoft Office

SharePoint

Excel

Adobe Sign

Note-taking

Budget coding

Customer service

Outils

PeopleSoft

Invoicing

Description du poste

The City of Seattle is seeking an Administrative Specialist II to join the Leadership & Administration Division, supporting the Programs Division with clerical tasks, meetings, and event coordination. The role involves processing invoices, maintaining records, and assisting with onboarding and staff training in a hybrid work environment.

Two years of clerical experience are required. Expect collaboration with internal staff and diverse communities, with opportunities for professional growth and