Administrative Specialist II — Public Sector, Hybrid

City of Seattle; Seattle (WA); Hybrid; USD 51,000 - 57,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Language Premium Pay

Job summary

The City of Seattle’s Department of Education and Early Learning (DEEL) seeks an Administrative Specialist II to support the central admin team and the Programs Division. This role reports to the Operations Manager and involves meeting minutes, document management, event coordination, and invoicing within a hybrid work schedule.

Ideal candidates will have 2+ years clerical experience in public or education settings, strong Microsoft 365 skills, and a commitment to culturally responsive service

Qualifications

• Two years of clerical support experience in a public agency, human services, or education setting.
• Proficient in Microsoft Office suite (Outlook, SharePoint, Teams, Forms, Excel).
• Ability to coordinate meetings, take notes, and manage schedules in a deadline-driven environment.
• Experience with customer service for diverse communities and staff.

Responsibilities

• Take, prepare, and distribute meeting minutes; support virtual meeting logistics and track action items.
• Create and edit correspondence, spreadsheets, presentations, documents, templates, and forms; review for completeness.
• Coordinate in-person and virtual events; arrange venue, interpreters, partner coordination, catering, and equipment.
• Process invoices and track expenditures; assist with training registrations and travel logistics.
• Maintain filing systems and support data entry; manage department asset inventory and equipment returns.

Skills

Detail oriented

Problem solving

Independent

Effective communicator

Tools

Microsoft Outlook

SharePoint

Teams

Forms

Excel

Job description

The City of Seattle’s Department of Education and Early Learning (DEEL) seeks an Administrative Specialist II to support the central admin team and the Programs Division. This role reports to the Operations Manager and involves meeting minutes, document management, event coordination, and invoicing within a hybrid work schedule.

Ideal candidates will have 2+ years clerical experience in public or education settings, strong Microsoft 365 skills, and a commitment to culturally responsive service