Hybrid Administrative Services Coordinator II – Executive Support

State of Vermont; Waterbury (VT); Hybrid; USD 37,000 - 57,000; Full time

Benefits offered by this job

80% State medical premium

12 paid holidays

Pension & 457(b) plan

Job summary

State of Vermont seeks an Administrative Services Coordinator II in Waterbury, VT. The role supports an executive-level customer service team with confidential information handling, in a Monday–Friday schedule with strong benefits and holidays.

Hybrid in-office work is required on a weekly basis. The candidate will onboard/offboard staff, manage devices, and provide technology support, while maintaining essential department documents and coordinating help-desk requests.

Qualifications

• High School diploma or equivalent and 3+ years of admin-level support.
• One year of college study plus 2+ years admin support.
• Two years of college study or an associate's degree plus 1+ year admin support.
• Bachelor's degree in related field optional and 0+ years experience.

Responsibilities

• Onboarding/Offboarding staff.
• Workstation setup and equipment maintenance.
• Technology support: VOIP phones, fax services, soft clients.
• Badge and cellphone management.
• Copier management.
• Maintain key documents (tracking sheets, floor plans, org charts).
• Distribute onboarding/offboarding communications.
• Process mail.
• Answer main phone line and route calls.
• Enter help-desk tickets and user accounts.
• TEMP invoice review and tracking.
• LINC Coordinator.

Skills

Excellent communication

Organizational skills

Attention to detail

MS Office proficiency

Education

High School diploma or equivalent

Associate's degree or higher in related field

Tools

MS Office Suite

SharePoint

Visio

Job description

State of Vermont seeks an Administrative Services Coordinator II in Waterbury, VT. The role supports an executive-level customer service team with confidential information handling, in a Monday–Friday schedule with strong benefits and holidays.

Hybrid in-office work is required on a weekly basis. The candidate will onboard/offboard staff, manage devices, and provide technology support, while maintaining essential department documents and coordinating help-desk requests.