Hybrid Administrative Services Assistant for Training & Grants

STI; Jackson (TN); Hybrid; USD 35,000 - 55,000; Full time

Job summary

Tennessee Corrections Institute in Jackson, TN seeks an Administrative Services Assistant to support the Training Officer, manage attendee needs, answer calls, and handle materials for trainings. This full-time, in-person position offers partial remote work with standard hours Monday–Friday 7:30AM to 4:30PM, start time flexible, with potential for permanent state employment.

The role includes scheduling via Excel, data entry in the LMS, and grant management tasks (about 30% of time).

Qualifications

• Associates Degree or Bachelor’s Degree preferred in any field of study.
• Candidates with at least seven years of experience providing administrative assistance, secretarial, office management, or similar role will be considered.
• Grant management experience is helpful, but we will train the right candidate.
• Proficiency in Microsoft Word and Excel required.

Responsibilities

• Greet trainees, determine needs, grant access to training area.
• Answer, screen, and direct inbound calls.
• Assist with copying, preparing workbooks and handouts.
• Provide coverage for Training Officer when unavailable.
• Assist with classroom setup, snacks, and maintenance reporting.
• Manage agency schedules using Microsoft Excel and data entry in the LMS.
• Assist with training logistics and travel arrangements.
• Assist with grant management tasks (30% of time).
• Prepare grant contracts, review documents, reconcile invoices, maintain notes.

Skills

Customer Service

Communication

Organization

Microsoft Word & Excel

Problem Solving

Initiative & Independence

Education

Associate or Bachelor’s degree preferred

Job description

Tennessee Corrections Institute in Jackson, TN seeks an Administrative Services Assistant to support the Training Officer, manage attendee needs, answer calls, and handle materials for trainings. This full-time, in-person position offers partial remote work with standard hours Monday–Friday 7:30AM to 4:30PM, start time flexible, with potential for permanent state employment.

The role includes scheduling via Excel, data entry in the LMS, and grant management tasks (about 30% of time).