Administrative Assistant

Recruit, Staff, Hire, LLC.; Metairie (LA); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Recruit, Staff, Hire, LLC. in Metairie, Louisiana is seeking an Administrative Assistant to support a project team and keep operations running smoothly.

You will format reports, organize files, coordinate calendars and communications among staff, clients, and vendors, and help compile field data and invoices. Hybrid or remote options are usually available.

Qualifications

• At least two years of administrative experience; field experience is a plus.
• Strong Word, Excel, and Outlook skills required.
• Excellent organization and communication abilities.

Responsibilities

• Prepare and format reports, proposals, and correspondence.
• Organize project files and maintain accurate records.
• Coordinate calendars, deadlines, and communications among team members.
• Help compile technical information and track invoices.
• Handle multiple priorities with independence when needed.

Skills

Organization

Communication

Attention to detail

Tools

Microsoft Office

Job description

A well-established engineering firm is seeking an Administrative Assistant to keep its project team organized and its work moving. This is a full-time role for someone who enjoys juggling details, producing polished documents, and working with a collaborative team.

What you’ll do

• Prepare and format reports, proposals, and correspondence.
• Organize project files and maintain accurate client and project records.
• Coordinate calendars, deadlines, and communication among engineers, staff, clients, and vendors.
• Help compile technical information, including field logs and laboratory results.
• Track and file invoices and other project documentation.

What we’re looking for

• At least two years of administrative experience; experience in engineering, construction, or a related field is a plus.
• Strong Microsoft Office skills, especially Word, Excel, and Outlook.
• Excellent organization, communication, and attention to detail.
• Comfort managing several priorities and working independently when needed.
• The role is primarily office-based during standard business hours, with occasional extended hours.
• Hybrid or remote flexibility is usually available.
• A background check and drug and alcohol screening are required before hire.