Engineering Projects Administrative Assistant – Growth Opportunity

KHLG & Associates, Inc.; Northern Mariana Islands; On-site; USD 22,000 - 26,000; Full time

Benefits offered by this job

Paid annual leave

Sick leave

Holidays off

Training and growth opportunities

Job summary

KHLG & Associates, Inc. is seeking an Administrative Assistant to support engineers, project managers, and leadership.

You will manage project documents, coordinate schedules, prepare reports and proposals, and serve as a primary contact for clients, contractors, and government agencies. The role emphasizes handling permits, filing, and correspondence, with on-the-job training for engineering administration software.

Qualifications

• Minimum 2+ years administrative or office experience.
• Working knowledge of Microsoft Word, Excel, and Outlook.
• Strong written and spoken English.
• Valid CNMI driver's license.
• Must be permitted to work in the CNMI.

Responsibilities

• Provide daily administrative support to engineers, project managers, and leadership.
• Manage calendars, schedule meetings and site visits, and arrange inter-island and off-island travel.
• Prepare, format, and proofread proposals, reports, specifications, and letters.
• Maintain project files, drawing logs, submittals, and RFIs.
• Prepare and track permit applications with local agencies, including DPW, BECQ, CUC, HPO, and CPA.
• Process timesheets, invoices, expense reports, and purchase orders.
• Coordinate shipments of off-island materials and supplies.
• Answer phones and emails, and greet clients and visitors.
• Track staff licenses and certifications.
• Help with typhoon preparedness, including file backups and emergency contact lists.
• Take meeting minutes and follow up on action items.
• Any other duties required by leadership.

Skills

Administrative experience

Office support

English proficiency

Education

High school diploma or GED

Associate's degree or higher in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

KHLG & Associates, Inc. is seeking an Administrative Assistant to support engineers, project managers, and leadership.

You will manage project documents, coordinate schedules, prepare reports and proposals, and serve as a primary contact for clients, contractors, and government agencies. The role emphasizes handling permits, filing, and correspondence, with on-the-job training for engineering administration software.