Junior Project Coordinator — Hybrid (Engineering & Design)

PAE; Portland (OR); Hybrid; USD 52,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Annual 401k profit sharing

Professional development reimbursemen​

Commuter/parking stipend

Cell phone stipend

Life insurance and disability benefits

Hybrid work schedule

Employee Assistance Program

Paid holidays and PTO

Job summary

PAE is seeking an organized, detail-oriented Administrative Assistant to support project teams in Portland, Oregon. You will prepare deliverables, maintain schedules, and assist with QA of documents, RFIs, and submittals, while facilitating communication across teams.

Ideal candidates have a bachelor's in business or equivalent, strong MS Office and database skills, and a collaborative mindset. PAE offers hybrid work, competitive pay ranges, and a robust benefits package.

Qualifications

• Bachelor’s degree in Business Administration or equivalent experience.
• Experience in an administrative role ideally with an engineering firm or other subcontractor preferred.
• Team player.
• Reliable and flexible in style of work and able to maintain a positive attitude.
• Strong written, verbal, interpersonal communication, and organizational skills.
• Ability to multitask and switch between tasks.
• Power user of Microsoft Office Suite.
• Experience with Database Programs.

Responsibilities

• Develop relationships with project teams for effective communication.
• Prepare project deliverables with attention to detail.
• Develop foundational knowledge of the construction industry, including terminology, roles, and core processes.
• Develop skills in quality control by assisting with the review of project documents, including formatting, proofreading, and ensuring compliance with PAE’s graphical standards.
• Develop ability to facilitate construction administration activities such as distributing and tracking RFIs and submittals.
• Track deadlines and action items.
• Assist with project documentation, meeting setup and deliverables. Utilize tools within the project quality management plan (QMP).
• Provide support to Senior Project Coordinators as assigned.
• Perform other duties as assigned.

Skills

Communication

Team player

Multitasking

Flexibility

Organization

Education

Bachelor’s degree in Business Administration or equivalent experience

Tools

Microsoft Office Suite

Database Programs

Job description

PAE is seeking an organized, detail-oriented Administrative Assistant to support project teams in Portland, Oregon. You will prepare deliverables, maintain schedules, and assist with QA of documents, RFIs, and submittals, while facilitating communication across teams.

Ideal candidates have a bachelor's in business or equivalent, strong MS Office and database skills, and a collaborative mindset. PAE offers hybrid work, competitive pay ranges, and a robust benefits package.