Hybrid Administrative Operations Specialist (Sales & Marketing)

Engie; Houston (TX); Hybrid; USD 36,000 - 52,000; Part time

Job summary

ENGIE North America is seeking an Administrative Assistant IV to support ENGIE Resources' Sales and Marketing organization in Houston. The role blends traditional administrative duties with expense management, vendor coordination, event planning, and employee communications, with PO and invoice handling in COUPA, travel coordination, and office logistics support.

The position involves planning internal and external events such as the annual Sales Kickoff, coordinating hybrid schedules, and

Qualifications

• High School Diploma and a minimum of seven years of previous administrative experience.
• Experience reviewing contracts, working with vendors, and coordinating with Legal support.
• Experience collaboratively developing and implementing administrative workflows and processes.

Responsibilities

• Coordinate calendars, meeting spaces, meetings, and administrative arrangements involving ENGIE employees and external business partners.
• Assist with travel arrangements and other administrative needs for internal staff.
• Prepare, update, and distribute organizational charts and professional internal and external correspondence.
• Help coordinate seating arrangements for Sales and Marketing employees working hybrid schedules.
• Serve as a point of contact for office equipment, software, and office moves.
• Track and communicate employee training objectives and completion information.
• Maintain user lists for data and publication subscriptions.
• Review vendor contracts to identify contractual and payment obligations and create corresponding purchase orders.
• Maintain purchase orders in COUPA and validate invoices against purchase orders.
• Coordinate with Accounting and Procurement to support accurate, on-time vendor payments.
• Monitor purchase-order expiration dates and create or modify purchase orders as appropriate.
• Coordinate internal and external events, including venue, exhibit/booth, promotional-item, transportation, and staffing logistics.
• Coordinate travel and event logistics for the annual Sales Kickoff meeting and support location selection, budgets, vendor relationships, and on-site execution.

Skills

Administrative support

Vendor coordination

Event planning

Expense management

COUPA experience

Education

High School Diploma

Job description

ENGIE North America is seeking an Administrative Assistant IV to support ENGIE Resources' Sales and Marketing organization in Houston. The role blends traditional administrative duties with expense management, vendor coordination, event planning, and employee communications, with PO and invoice handling in COUPA, travel coordination, and office logistics support.

The position involves planning internal and external events such as the annual Sales Kickoff, coordinating hybrid schedules, and