Executive Administrative Coordinator - Hybrid/Remote

UCLA Health; Los Angeles (CA); Hybrid; USD 70,000 - 112,000; Full time

Job summary

UCLA Health’s Department of Medicine, Division of Nephrology, is hiring an Executive Assistant to support senior leadership with complex analyses, reports, and project coordination. You will act as a strategic partner, ensuring compliance with university policies and facilitating communication across stakeholders.

This role demands strong organizational, project management, and analytical skills, with a focus on confidentiality and high-level discretion.

Qualifications

• Bachelor’s degree and/or equivalent combination of education and experience.
• 5 years minimum of Business operations and/or administration experience.
• High level discretion and confidentiality.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Analytical skills to interpret policy and data; strong report writing.

Responsibilities

• Provide high-level administrative and analytical support to departmental leadership.
• Coordinate executive operations and special projects.
• Prepare reports and recommendations; synthesize data for governance.
• Facilitate effective communication across internal and external stakeholders.

Skills

Discretion & confidentiality

Analytical skills

Written communication

Interpersonal skills

Problem-solving

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

UCLA Health’s Department of Medicine, Division of Nephrology, is hiring an Executive Assistant to support senior leadership with complex analyses, reports, and project coordination. You will act as a strategic partner, ensuring compliance with university policies and facilitating communication across stakeholders.

This role demands strong organizational, project management, and analytical skills, with a focus on confidentiality and high-level discretion.