Lab Operations & Faculty Support Coordinator (Hybrid)

Stanford University; Palo Alto (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Stanford University’s Division of Computational Medicine seeks a Lab Operations Coordinator (Administrative Associate 3) to provide focused administrative support to Dr. Jonathan Chen. This role partners with faculty to manage operations that enable research, teaching, and clinical care in a dynamic academic setting.

Hybrid role: onsite 2–3 days a week. Responsibilities include coordinating IRB submissions, maintaining calendars, organizing events, handling reimbursements, and updating CVs and

Qualifications

• High school diploma or equivalent with four years of administrative experience.
• Strong organizational and communication skills.
• Proficiency with office software and email applications.
• Ability to manage calendars, travel, budgets, and compliance tasks.

Responsibilities

• Serve as a key administrative contact for Dr. Chen, his lab, and collaborators.
• Provide administrative support for IRB submissions, renewals, and amendments.
• Manage calendars, travel arrangements, and digital resources.
• Maintain and update CVs, biosketches, and faculty documents.
• Process reimbursements and verify purchasing transactions.
• Plan and coordinate lab meetings, seminars, and division events.
• Update lab website content.

Skills

Administrative support

Calendar management

IRB submissions

Travel coordination

Budget & purchasing

Website updates

COI disclosures

Event planning

Education

High school diploma

4 years administrative experience

Job description

Stanford University’s Division of Computational Medicine seeks a Lab Operations Coordinator (Administrative Associate 3) to provide focused administrative support to Dr. Jonathan Chen. This role partners with faculty to manage operations that enable research, teaching, and clinical care in a dynamic academic setting.

Hybrid role: onsite 2–3 days a week. Responsibilities include coordinating IRB submissions, maintaining calendars, organizing events, handling reimbursements, and updating CVs and