Hybrid Administrative & Operations Coordinator

Ian Martin Group; Park City (UT); Hybrid; USD 49,920 - 52,000; Full time

Job summary

Raise is seeking an Administrative Assistant II for a 1-year contract in Park City, UT. The position is hybrid and offers $24.00–$25.00/hour on W2. You will support managers with routine and advanced administrative tasks, prepare reports, and help with planning and analysis.

The role requires 4–7 years of experience and a high school diploma or GED. Join a team focused on efficient office operations and project coordination.

Qualifications

• High school diploma or GED.
• 4–7 years of experience required.

Responsibilities

• Perform standard and advanced administrative and business operations duties for Manager(s). Provides analytical support within a functional organization.
• Prepares reports for use in business planning and analysis for assigned area.
• Works on a variety of issues and may exercise independent judgment and recommendations in selecting optimum reporting techniques.
• Develop and improve office management processes.
• Coordinate new hire and existing employee moves by establishing IT accounts, phone extensions, etc.
• Assists in the development of project plans.
• Works with project manager(s) to ensure the integrity and completeness of status reports.
• Coordinate meetings.
• Make travel and lodging arrangements as required.
• Maintain manager's calendar and schedules.
• Screen calls, distribute mail, and update contact lists.
• Process expense reports, EMRs and order supplies.
• Process Purchase Orders.
• Create correspondence and maintain library of presentations.
• Coordinate and implement special projects, maintain confidential files.
• Attend staff meetings, TDR meetings and provide meeting minutes.
• Coordinate and manage vacation calendars and timecard reviews.

Education

High school diploma or GED

Job description

Administrative Assistant II

• Pay Rate: $24.00 - $25.00/hour on W2
• Contract Length: 1 Year
• Location: Park City, UT 84098 (Hybrid)

Raise is currently pooling a contract team member for an upcoming Administrative Assistant role on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.

Responsibilities

• Perform standard and advanced administrative and business operations duties for Manager(s). Provides analytical support within a functional organization.
• Prepares reports for use in business planning and analysis for assigned area.
• Works on a variety of issues and may exercise independent judgment and recommendations in selecting optimum reporting techniques.
• Develop and improve office management processes.
• Coordinate new hire and existing employee moves by establishing IT accounts, phone extensions, etc.
• Assists in the development of project plans.
• Works with project manager(s) to ensure the integrity and completeness of status reports.
• Coordinate meetings.
• Make travel and lodging arrangements as required.
• Maintain manager's calendar and schedules.
• Screen calls, distribute mail, and update contact lists.
• Process expense reports, EMRs and order supplies.
• Process Purchase Orders.
• Create correspondence and maintain library of presentations.
• Coordinate and implement special projects, maintain confidential files.
• Attend staff meetings, TDR meetings and provide meeting minutes.
• Coordinate and manage vacation calendars and timecard reviews.

Qualifications

• High school diploma or GED.
• 4-7 years of experience is required.

Looking for meaningful work? We can help

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/

In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at [phone] or [e-mail]