Administrative Assistant

Raise - find a more meaningful working experience; Akron (OH); Hybrid; USD 26,000 - 36,000; Full time

Job summary

Ian Martin Group is hiring an Administrative Assistant for a 12-month contract in Akron, OH. This hybrid role pays $22.50/hour (W2) and supports managers with administrative, operational, and analytical tasks.

Responsibilities include preparing and analyzing reports, onboarding coordination, calendar management, and ensuring confidential handling of sensitive information for day-to-day operations across the organization.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s preferred.
• 0–3 years of administrative or related experience.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative, operational, and analytical support to managers and teams.
• Prepare, analyze, and maintain reports to support planning and decision-making.
• Develop and improve office management procedures and processes.
• Coordinate onboarding and moves, including IT accounts and workspace setup.
• Assist in the development and maintenance of project plans and schedules.
• Schedule meetings and coordinate logistics.

Skills

MS Office

Organizational skills

Communication

Multitasking

Confidentiality

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Administrative Assistant

• Contract Length: 12 Months
• Pay Rate: $22.50/hour (W2)
• Work Type: Hybrid
• Locations: Akron, OH

Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.

Job Overview:

• Provide administrative, operational, and analytical support to manager(s) and functional teams. This role assists with business operations, reporting, project coordination, office management, and executive support activities. The position requires strong organizational skills, attention to detail, the ability to manage multiple priorities, and the exercise of sound judgment in handling confidential information and day-to-day business operations.

Key Responsibilities:

• Perform a wide range of standard and advanced administrative and business operations support activities for assigned manager(s) and teams.
• Prepare, analyze, and maintain reports to support business planning, operational decision-making, and organizational analysis.
• Utilize independent judgment in selecting effective reporting methods and recommending process improvements.
• Develop, implement, and continuously improve office management procedures and administrative processes.
• Coordinate new hire onboarding and employee moves, including setup of IT accounts, phone extensions, workspace arrangements, and related logistics.
• Assist in the development and maintenance of project plans and schedules.
• Partner with project managers to ensure the accuracy, integrity, and completeness of project status reports.
• Schedule, coordinate, and support meetings, including preparation of materials and logistics.

Key Responsibilities:

• Arrange business travel, lodging, and related accommodations as required.
• Maintain manager calendars, schedules, and appointments while ensuring effective time management and prioritization.
• Screen and direct phone calls, distribute incoming mail, and maintain accurate contact and distribution lists.
• Process expense reports, employee management requests (EMRs), and office supply orders in a timely manner.
• Create, submit, and track purchase orders while ensuring compliance with organizational procedures.
• Draft correspondence, presentations, and other business documents; maintain libraries of presentations and reference materials.
• Coordinate and execute special projects and administrative initiatives.
• Maintain confidential records and sensitive business information with a high degree of discretion.
• Attend staff meetings and TDR meetings; capture, prepare, and distribute meeting minutes and action items.
• Coordinate and manage vacation schedules and support timecard review processes.
• Provide general administrative support to ensure efficient daily operations across the organization.

Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 0–3 years of administrative, business operations, project coordination, or related experience.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Ability to exercise discretion and maintain confidentiality.
• Detail-oriented with excellent follow-through and time management abilities.
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We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/

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